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Open nowPosted 15 days ago

HR Operations Executive (1-Year Contract)

MyCareersFuture94,028 open roles

Pay
SGD 3,000 – SGD 3,800 a month
Where
East, Singapore
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Your applicationOpen nowHR Operations Executive (1-Year Contract)MyCareersFuture · East, Singapore

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  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.6%30 days
This job: posted 15 days ago

The posting

Job Summary

We are looking for a detail-oriented and hands-on HR Operations Executive to support the day-to-day HR operations of our Singapore office.

This role focuses on HR administration, employee documentation, onboarding and offboarding, Work Pass administration, employee activities, HR-related payments and general operational support to the HR team.

The successful candidate should be organised, meticulous and comfortable handling documentation, follow-ups and multiple administrative tasks in a fast-paced working environment.

This is a 1-year contract position.

Key Responsibilities

HR Operations & Documentation

  • Prepare and maintain employment contracts, confirmation letters, transfer letters, promotion letters, salary adjustment letters and other employee-related documents.
  • Maintain accurate employee records, personnel files and HR documentation.
  • Track probation, contract expiry, confirmation and other employee lifecycle milestones and follow up on required actions.
  • Support onboarding and offboarding processes, including document collection, employee information updates and clearance arrangements.
  • Support Work Pass applications, renewals, cancellations and related documentation where required.
  • Assist with HR system updates and maintain accurate employee information and records.

HR Administration & Coordination

  • Handle HR-related invoices, quotations, expense claims, payment requests and supporting documents.
  • Coordinate with Finance, vendors and internal stakeholders on HR-related payments and administrative matters.
  • Maintain HR trackers, records and supporting documents and ensure proper filing and follow-up.
  • Support employee benefits and welfare administration.
  • Assist with employee activities, engagement events, staff welfare arrangements and other HR initiatives.
  • Provide administrative support for HR projects and other day-to-day HR activities.

Recruitment & Onboarding Support

  • Support job postings and recruitment administration.
  • Assist with interview scheduling, candidate communication and follow-up.
  • Prepare offer and pre-employment documentation.
  • Coordinate pre-employment checks and joining arrangements.
  • Support new employee orientation and induction activities.

Requirements

  • Diploma or Degree in Human Resources, Business Administration or a related discipline.
  • 1–3 years of relevant HR administration or HR operations experience preferred.
  • Experience in employee documentation, onboarding, Work Pass administration or recruitment coordination will be an advantage.
  • Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
  • Detail-oriented with strong organisational and follow-up skills.
  • Comfortable handling documentation and routine administrative work with accuracy.
  • Able to manage multiple tasks and deadlines independently.
  • Good communication and interpersonal skills.
  • Communicate and coordinate with employees and internal stakeholders on HR administrative matters, including stakeholders who primarily communicate in Mandarin.
  • Familiarity with Singapore HR practices and MOM-related processes will be an advantage.

Employment Details

Employment Type: 1-Year Contract Department: Human Resources Location: Singapore Working Days: Monday to Friday

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