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Open nowPosted 23 days ago

Human Resource & Payroll Assistant

MyCareersFuture94,028 open roles

Pay
SGD 2,500 – SGD 3,200 a month
Where
West, Singapore
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Your applicationOpen nowHuman Resource & Payroll AssistantMyCareersFuture · West, Singapore

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 23 days ago

The posting

Job Summary

The Human Resource & Payroll Assistant is responsiblefor monthly payroll calculation and processing, attendance and leaveadministration, work-pass administration and general HR support. The rolerequires accuracy, confidentiality and good knowledge of Singapore employmentand work-pass requirements.

Key Responsibilities

1. Payroll Calculation & Processing

  • Calculate and process monthly payroll for all employees accurately and on time.
  • Verify attendance, working hours, overtime, unpaid leave, allowances, deductions, incentives and other salary adjustments.
  • Check and reconcile payroll records before salary payment.
  • Prepare payslips and payroll reports.
  • Assist with CPF contributions and other statutory payroll matters.
  • Handle employees’ enquiries relating to salary, payslips, overtime and deductions.
  • Maintain accurate and confidential payroll records.

2. Work Pass Administration

  • Handle administrative matters relating to Work Permit, S Pass and Employment Pass applications and renewals.
  • Assist with work-pass issuance, renewal, transfer and cancellation.
  • Monitor work-pass expiry dates and ensure timely renewal or cancellation.
  • Maintain proper records of employees’ work-pass status and related documents.
  • Assist with foreign worker quota and work-pass requirements.
  • Liaise with MOM or relevant parties on work-pass matters when required.
  • Ensure employees have valid work authorisation before commencing work.

3. MOM & Employment Administration

  • Assist with MOM-related submissions, applications and correspondence.
  • Maintain proper employee records and documents required for employment and statutory purposes.
  • Assist with matters relating to employment contracts, working hours, overtime, leave and salary records.
  • Keep track of relevant changes to MOM requirements and inform management when necessary.

4. Attendance & Leave Administration

  • Maintain employees’ attendance and timesheet records.
  • Verify overtime claims and working hours for payroll calculation.
  • Maintain annual leave, medical leave and other leave records.
  • Ensure approved attendance and leave information is accurately reflected in payroll.

5. Recruitment & HR Support

  • Assist with recruitment, including job postings, candidate screening and interview arrangements.
  • Prepare employment offers, contracts and onboarding documents.
  • Assist with new employee onboarding and employee records.
  • Maintain updated and confidential employee files.
  • Assist with resignation, termination and employee offboarding procedures.
  • Perform other HR and administrative duties assigned by management.

Job Requirements

  • Diploma or Certificate in Human Resource, Business Administration, Accounting or related discipline.
  • 1–3 years of HR/payroll experience preferred.
  • Experience in Singapore payroll calculation and work-pass administration is an advantage.
  • Familiar with CPF, overtime, leave and basic Singapore employment requirements.
  • Experience with MOM eServices / work-pass applications will be an advantage.
  • Proficient in Microsoft Excel and Microsoft Office.
  • Experience with HR/payroll software such as Info-Tech is an advantage.
  • Strong numerical skills and attention to detail.
  • Good organisational and time-management skills.
  • Able to handle confidential information responsibly.
  • Good communication skills and able to work independently.

Key Focus of the Role

Payroll Calculation | Work Pass Administration | MOMCompliance | Attendance & Leave | HR Administration

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