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Open nowPosted 27 days ago

Leasing & Property Management Executive

MyCareersFuture94,028 open roles

Pay
SGD 4,200 – SGD 5,400 a month
Where
Singapore
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Your applicationOpen nowLeasing & Property Management ExecutiveMyCareersFuture · Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 27 days ago

The posting

This is a dual role position with Leasing & Property Management functions.

A. Leasing Functions

1. Tenant Acquisition & Operations

· Market available spaces through relevant media and collaborate with property agents to secure tenants.

· Identify and engage potential tenants through property agents, proactive outreach, strategic networking, and market research.

· Conduct property viewings for suitable tenants.

· Negotiate lease terms, rental rates, and tenancy conditions aligned with asset strategy.

· Coordinate the fit-out works and handover processes between tenants and contractors.

· Coordinate with authorities/MCST on permits, inspections, and compliance matters.

· Facilitate onboarding, move‑ins, take-over and coordinate with operations teams.

2. Lease Administration

· Prepare Letters of Intent/Offer, Tenancy Agreements, and coordinate with legal teams.

· Manage day-to-day real estate portfolio activities, including lease renewals, acquisitions, terminations and critical date tracking

· Maintain accurate lease records, tenancy schedules, portfolio databases and management reports, including WIP tracking and quarterly portfolio updates.

· Coordinate with legal teams, brokers and service providers on lease documentation, transactions, site inspections and related matters.

· Ensure all leasing activities comply with company policies and statutory regulation.

3. Relationship & Performance Management

· Serve as the main liaison for tenant issues, inquiries, and tenancy matters.

· Build and maintain strong relationships with tenants and various stakeholders to ensure high satisfaction and smooth lease renewals.

· Manage tenant enquiries, feedback, complaints and maintenance requests, ensuring timely follow-up and resolution.

· Support arrears management and negotiate payment plans when needed

· Focus on maximizing rental income, maintaining high occupancy rates, and meeting designated tenancy and revenue KPIs.

· Monitor competitor activities, rental rates, and market trends to inform leasing strategies.

4. Reporting & Financial Coordination

· Prepare monthly leasing reports, rental variance analysis, and forecasts.

· Work with finance teams on rental billings, deposit refunds, and property tax matters.

· Conduct due diligence, data verification, reconciliations and portfolio audits to ensure accuracy and compliance.

· Build strong relationships with tenants and stakeholders while supporting portfolio optimisation, cost-saving initiatives and other real estate projects.

B. Facilities & Property Management Functions

1. Property Operations & Site Management

· Conduct regular site inspections to identify defects, maintenance needs, safety issues and areas for improvement.

· Monitor building conditions, asset performance and service levels to ensure compliance with statutory and internal standards.

· Support day‑to‑day building operations and respond to issues promptly.

2. Maintenance, Repairs & Contractor Coordination

· Coordinate and supervise contractors for repair, maintenance, fit‑out, reinstatement and improvement works.

· Manage term contractors and essential building services including air‑conditioning, lifts, cleaning, landscaping, pest control and other facilities systems.

· Review contractor performance, verify completion of works and ensure adherence to safety, quality and timeline requirements.

3. Compliance, Safety & Regulatory Requirements

· Ensure building operations comply with BCA, SCDF, NEA and other regulatory requirements.

· Coordinate statutory inspections and maintain proper documentation for permits, licenses and compliance submissions.

· Support emergency preparedness, incident response and business continuity procedures.

4. Preventive& Predictive Maintenance

· Implement preventive maintenance schedules for building systems and equipment.

· Track asset performance, identify recurring issues and recommend long‑term improvement measures.

· Assist in lifecycle planning and replacement strategies for critical equipment.

5. Tenancy Administration & Stakeholder Coordination

· Administer tenancy matters including lease renewals, tenancy records, lease documentation and monitoring of tenant obligations.

· Coordinate with tenants, MCST, contractors and authorities on property, fit‑out and building‑related matters.

· Support tenant onboarding, handover, reinstatement and compliance checks.

6. Budgeting, Procurement & Cost Management

· Assist in preparing annual OPEX/CAPEX budgets for property and facilities operations.

· Source quotations, evaluate proposals and support procurement processes.

· Monitor expenditure and ensure cost‑effective delivery of services.

7. Vendor& Performance Management

· Conduct regular performance reviews of term contractors and service providers.

· Ensure service level agreements (SLAs) and KPIs are met.

· Manage contract renewals, variations and terminations when required.

8. Documentation, Reporting & Administration

· Prepare monthly operations reports, defect logs, maintenance records and incident reports.

· Maintain accurate documentation for leases, contracts, warranties, manuals and building records.

· Support audits, inspections and management reporting requirements.

9. Sustainability& Energy Management

· Monitor utilities consumption and identify opportunities for energy savings.

· Support implementation of green initiatives such as waste reduction, recycling and water efficiency.

· Assist in achieving and maintaining green building certifications.

10. Managerial& Project Support

· Support the Manager in operational planning, contractor management and implementation of facilities strategies.

· Assist in A&A, upgrading and refurbishment projects where required.

· Provide recommendations for operational improvements and asset enhancement.

Job Requirements

  • Diploma or Degree in Real Estate, Estate Management, Business or a related discipline.
  • 3 years of relevant experience in real estate, lease management, property or a related field.
  • Good understanding of leasing, landlord/tenant management and real estate transactions.
  • Proficient in Microsoft Office, particularly Excel, PowerPoint and Word.
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