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Open nowPosted 9 days ago

Logistics Coordination Executive (Pharma/ Supply Chain 3PL/ Tuas)

MyCareersFuture94,028 open roles

Pay
SGD 3,500 – SGD 4,500 a month
Where
Singapore
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Your applicationOpen nowLogistics Coordination Executive (Pharma/ Supply Chain 3PL/ Tuas)MyCareersFuture · Singapore

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This job: posted 9 days ago

The posting

Logistics Coordination Executive (Pharma/ Supply Chain 3PL/ Tuas)

12-Months Contract

Location: Tuas

Salary up to $4,500 depending on experience

Industry : Pharmaceutical

Our client specializes in producing high-quality pharmaceutical products, supporting global healthcare with advanced technology.

Job Summary:

  • Key internal coordinator between company's 3PL partners, Quality Assurance (QA) team, planning teams, and manufacturing site — ensuring that materials are released, planned, and delivered on time to support uninterrupted manufacturing operations.
  • Ensure that every inbound and outbound material movement — whether raw materials, finished pharmaceuticals, or critical consumables — is tracked, documented, and delivered in full compliance with company's quality and regulatory standards.
  • Your work spans material release coordination with QA, delivery planning and scheduling to the manufacturing site, 3PL performance oversight, issue resolution, and documentation compliance — all contributing directly to manufacturing continuity, regulatory compliance, and company's mission to improve patients' lives around the world.

Responsibilities

  • Serve as the primary internal point of contact between company's 3PL partners, QA team, planning teams, and manufacturing site for all material movement activities
  • Coordinate with company QA on material release approvals prior to delivery to the manufacturing site
  • Liaise with planning and manufacturing teams to align material delivery schedules with production requirements
  • Communicate proactively with internal stakeholders on material status, inbound shipment updates, and any delays or disruptions
  • Standby to support urgent materials requests whenever required

Material Release & Delivery Planning

  • Coordinate with company QA to track and follow up on material release status, ensuring timely approvals to meet manufacturing schedules
  • Plan and schedule material deliveries from the 3PL warehouse to company's manufacturing site in alignment with production plans
  • Process inbound and outbound material transactions in SAP with accuracy
  • Ensure timely and precise data entry for material orders, shipments, and returns
  • Coordinate with 3PL warehouse teams for order picking, packing, and dispatch to manufacturing
  • Work with carriers and freight forwarders to arrange transportation, pickups, and deliveries
  • Monitor material availability, fulfilment rates, and service levels to ensure smooth manufacturing operations
  • Provide the weekly forecasted material delivery plan to the Warehousing, Logistics, and Manufacturing teams

Issue Resolution and Problem Solving

  • Investigate and resolve discrepancies related to material shipments, inventory shortages, and order errors
  • Escalate operational issues such as damages, delays, held materials, or misrouted shipments to the appropriate internal teams
  • Collaborate with 3PL and internal teams to implement corrective actions and prevent recurrence of issues

Documentation and Compliance

  • Prepare and maintain shipping documents, receiving checklists, invoices, customs paperwork, and delivery confirmations
  • Ensure compliance with company's internal requirements, GMP/GDP regulatory standards, and company policies
  • Assist in processing claims, returns, and damaged goods documentation
  • Review and verify documentation accuracy before submission
  • Maintain and archive documents in an organized and compliant manner

Additional Responsibilities

  • Support general logistics operations, including Facility Management Work Orders, Safety Observations, and Inventory Tracking and Updates
  • Perform other duties as assigned to support operational efficiency

HSE

  • Participate in the set-up and follow-up of internal standard procedures to enhance productivity and transparency
  • Maintain acceptable Health, Safety, and Environmental risk levels in area of responsibility
  • Ensure compliance with applicable legal requirements

Requirements

  • Diploma or equivalent in Logistics, Supply Chain, Business Administration, or a related field
  • Experience working with Warehouse Management System (WMS) and SAP
  • At least 1–5 years of experience in logistics coordination, supply chain, or 3PL environment
  • Experience coordinating with QA teams on material release processes in a pharmaceutical or regulated manufacturing environment
  • Able to independently process material orders, manage shipment transactions, and generate reports in SAP (SD/MM modules)
  • Comfortable with data entry, VLOOKUP, pivot tables, basic formulas, and spreadsheet management for material tracking and reporting
  • Excellent internal stakeholder management and cross-functional coordination skills
  • Ability to coordinate with QA teams on material release processes and follow up on approval timelines
  • Understanding of manufacturing supply chain, material planning, and production scheduling
  • Detail-oriented to ensure accuracy in material processing and documentation
  • Understanding of logistics operations, including warehousing, transportation, and customs processes
  • Ability to standby and respond to urgent materials requests outside of regular working hours when required

Lim Pey Chyi - [email protected]

Recruitment Consultant (R2090579)

Manpower Staffing Services (S) Pte Ltd

EA Licence: 02C3423

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