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Open nowPosted 17 days ago

Office & Administrative Assistant

MyCareersFuture94,028 open roles

Pay
SGD 2,800 – SGD 3,200 a month
Where
Central, Singapore
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Your applicationOpen nowOffice & Administrative AssistantMyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 17 days ago

The posting

JobPurpose

The Office & Administrative Assistant provides hands-on administrative and secretarial support to ensure the smooth day-to-day running of the office, including practical office administration, meeting and visitor preparation, document organisation and support to the Directors.

KeyResponsibilities

Daily Office Administration

  • Ensure the office is organised and prepared for daily operations and anticipate routine administratve needs.
  • Maintain office supplies, stationery and consumables and coordinate orders, deliveries, couriers and mail.
  • Assist with common office areas and practical day-to-day requests.
  • Coordinate routine maintenance, repairs, vendor visits and service appointments.

Meeting and Visitor Support

  • Prepare meeting rooms, materials, refreshments, catering and stationery as required.
  • Receive and assist visitors and support practical arrangements for meetings and company events.
  • Ensure meeting rooms remain organised and ready for use.

Secretarialand Document Support

  • Print, scan, copy, collate, bind and organise documents.
  • Maintain organised physical and electronic filing systems.
  • Prepare document packs and materials for meetings, review and signature.
  • Assist with legal, corporate and transaction documents, including execution copies and filing of signed documents.
  • Coordinate couriers, deliveries and administrative trackers as required.
  • Provide administrative support to external lawyers and professional advisers where required.

The role does not involve providing legal advice or undertaking independent legal review.

Support to Directors

  • Provide practical administrative and secretarial support to Directors.
  • Assist with scheduling, meetings, travel and accommodation arrangements.
  • Prepare itineraries, correspondence, documents and other materials as required.
  • Assist with ad hoc administrative arrangements and requests.

GeneralAdministrative Support

  • Support the Office Manager with office administration, records, company events and internal activities.
  • Carry out other reasonable administrative and secretarial duties as assigned.

Qualifications and Experience

  • Diploma, certificate or equivalent qualification in Business Administration, Secretarial Studies or a related discipline preferred.
  • Minimum 2 years' experience as an administrative assistant, office secretary, receptionist, executive assistant or similar.
  • Office administration and document management experience preferred; senior management, confidential document or legal/corporate documentation experience is advantageous.
  • Strong organisational, administrative and communication skills with good attention to detail.
  • Practical, professional and discreet, with the ability to manage multiple routine tasks efficiently.
  • Proficient in Microsoft Office, including Word, Excel and Outlook.

Personal Attributes

Highly organised, proactive, reliable and hands-on, with a positive, service-oriented approach and willingness to assist across a range of office tasks.

ReportingLine

Reports to the Office Manager and provides support to the Directors and other employees as required.

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