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Open nowPosted 20 days ago

Office Manager

MyCareersFuture94,028 open roles

Pay
SGD 4,500 – SGD 5,000 a month
Where
Central, Singapore
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Your applicationOpen nowOffice ManagerMyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 20 days ago

The posting

We are seeking an experienced Office Manager to provide maternity leave cover from 1st November 2026 to mid-June 2027.

This is a standalone, hands-on role and serves as the central point of coordination for the office. The successful candidate will be responsible for ensuring the smooth day-to-day running of the office, while also providing high-level executive support to the firm’s Managing Directors.

Key Responsibilities

Office Management & Administration

  • Oversee day-to-day office operations and administration.
  • Manage office supplies, vendors, maintenance, couriers and deliveries.
  • Coordinate meeting arrangements, guest reception and office services.
  • Process vendor invoices and liaise with external service providers.

Executive & Calendar Support

  • Provide calendar and scheduling support to the Managing Directors.
  • Coordinate meetings, appointments, invitations and follow-ups.
  • Manage meeting logistics and ensure calendars reflect confirmed commitments and travel.

Travel Administration

  • Coordinate domestic and international travel, including flights, accommodation and ground arrangements.
  • Liaise with travel providers and assist with visas, travel insurance and other travel documentation.
  • Maintain accurate travel itineraries on executive calendars.

HR & Onboarding

  • Coordinate employee onboarding and related administrative requirements.
  • Support Employment Pass applications, insurance and benefits administration where required.
  • Coordinate IT access, equipment, building access and other onboarding arrangements.
  • Maintain employee records, HR documentation and policies.

Compliance & Corporate Administration

  • Conduct and maintain corporate and individual compliance searches and screening records.
  • Coordinate execution of corporate and legal documents via DocuSign and wet-ink signatures.
  • Assist with LEI applications and renewals.

Expenses, CRM & IT Coordination

  • Prepare and submit expense claims for senior management.
  • Maintain senior management contact databases and update the firm's CRM system.
  • Coordinate with IT vendors on equipment, software access, technical issues and system requirements.
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