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Open nowPosted 29 days ago

Operations and Office Manager - International Law Firm

MyCareersFuture94,028 open roles

Pay
SGD 10,000 – SGD 11,500 a Monthly
Where
Central, Singapore
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Your applicationOpen nowOperations and Office Manager - International Law FirmMyCareersFuture · Central, Singapore

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  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 29 days ago

The posting

Operations and Office Manager – International Law Firm

About the Role

Our client, a prestigious international law firm with a global presence across major financial and legal markets, is seeking an experienced Operations and Office Manager to lead the day-to-day operations of their Singapore office. This is a senior, hands-on role reporting to firm leadership, responsible for facilities, administration, HR liaison, and team management within a fast-paced professional services environment.

Key Responsibilities

People & Administration

  • Oversee office administration, secretarial, and facilities/office services staff, ensuring efficient staffing and workload distribution
  • Partner closely with HR on recruitment, onboarding, performance management, and employee relations matters
  • Act as the office's point of contact for benefits, policy, and general HR queries, escalating complex matters as needed
  • Support a positive workplace culture through employee engagement initiatives, wellness programmes, and internal events

Facilities & Operations

  • Manage vendor relationships across office services (catering, security, maintenance, transport, reprographics), including RFPs and contract negotiations
  • Oversee building operations including reception, mailroom, conference services, security, and building maintenance (HVAC, electrical, life safety systems)
  • Support space planning, office renovations, and fit-out projects in coordination with leadership and external consultants
  • Maintain knowledge of lease terms, renewal dates, and related real estate documentation

Financial Management

  • Prepare and manage annual operating and capital budgets, tracking variances and expenses
  • Review and approve invoices and expense reimbursements
  • Support payroll processes and financial reporting for audit purposes

Leadership & Strategic Improvement

  • Lead and develop a high-performing team, fostering accountability and engagement
  • Identify opportunities to improve efficiency, including through use of AI and emerging technologies
  • Build strong relationships with internal stakeholders (partners, business services leaders) and external parties (landlords, vendors, banks)
  • Contribute to strategic planning around cost containment, risk management, and organisational development

Requirements

  • Degree in Business Administration or a related field
  • Minimum 5–10 years of office management/operations experience in escalating roles, ideally within a professional services or law firm environment
  • Prior people management experience, with strong leadership and team-building skills
  • Working knowledge of employment practices/HR processes
  • Facilities and vendor/contract management experience
  • Excellent written and verbal communication skills, with the ability to engage confidently with senior stakeholders
  • Strong organisational skills, sound judgement, and ability to manage competing priorities in a fast-paced environment
  • Prior lease negotiation or office fit-out experience is an advantage

What's on Offer

  • Opportunity to work with a leading international law firm
  • Broad scope role spanning operations, HR liaison, and facilities leadership
  • Collaborative, professional working environment
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