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Open nowPosted 30 days ago

Operations Assistant

MyCareersFuture94,028 open roles

Pay
SGD 2,500 – SGD 3,000 a month
Where
West, Singapore
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Your applicationOpen nowOperations AssistantMyCareersFuture · West, Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on MyCareersFuture's own form.

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 30 days ago

The posting

Job Summary

The Operations Assistant provides administrative andoperational support to ensure the smooth and efficient day-to-day running ofthe company. The role involves coordinating with different departments,maintaining records, preparing reports, monitoring operational activities, andassisting the Operations Manager with daily tasks.

Key Responsibilities

  • Assist the Operations Manager in managing daily operational activities.
  • Coordinate with internal departments, customers, suppliers, and service providers.
  • Prepare and maintain operational documents, records, and reports.
  • Monitor daily work schedules, assignments, and task completion.
  • Update and maintain company databases and operational systems.
  • Follow up on outstanding tasks, orders, deliveries, and service requirements.
  • Assist with staff scheduling, attendance, and manpower coordination where required.
  • Coordinate vehicle usage, transportation, and logistics arrangements.
  • Prepare quotations, purchase requests, invoices, delivery documents, and other operational paperwork when required.
  • Monitor office and operational supplies and coordinate replenishment.
  • Assist in tracking company assets, equipment, and vehicles.
  • Handle general administrative duties related to operations.
  • Identify operational issues and report them to the Operations Manager.
  • Ensure company procedures and operational policies are followed.
  • Support other departments and management with operational requirements.
  • Perform other duties assigned by the management.

Requirements

  • 1–3 years of experience in operations or administration is preferred.
  • Good knowledge of Microsoft Office, especially Excel and Word.
  • Good communication and coordination skills.
  • Strong organizational and time-management skills.
  • Able to multitask and work under pressure.
  • Good attention to detail.
  • Able to work independently as well as part of a team.
  • Good problem-solving and follow-up skills.

Key Skills

  • Operations coordination
  • Administrative support
  • Documentation and record keeping
  • Data entry and reporting
  • Staff coordination
  • Logistics coordination
  • Microsoft Excel
  • Communication skills
  • Time management
  • Problem solving

Key Performance Indicators (KPIs)

  • Timely completion of assigned operational tasks
  • Accuracy of documentation and reports
  • Effective coordination between departments
  • Timely follow-up on outstanding matters
  • Proper maintenance of operational records
  • Reduction of operational delays and errors
  • Compliance with company procedures
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