The posting
Key Responsibilities
Executive & Secretarial Support
- Manage calendars, appointments, and meeting schedules for senior management.
- Coordinate internal and external meetings, including preparation of agendas, presentations, and supporting documents.
- Take meeting minutes and monitor follow-up actions.
- Manage correspondence, emails, reports, and confidential business documents.
- Arrange business travel, accommodation, and itineraries.
- Act as a liaison between management, employees, clients, and external stakeholders.
Administration & Office Management
- Oversee daily office administration and ensure efficient office operations.
- Maintain company records, contracts, policies, and filing systems.
- Prepare business reports, presentations, letters, and documentation.
- Coordinate office supplies, vendor relationships, facilities management, and procurement activities.
- Support budget tracking, invoice processing, and expense administration.
- Organize corporate events, meetings, and employee activities.
HR Operations
- Support the full employee lifecycle, including onboarding, transfers, and offboarding processes.
- Maintain employee records and ensure HR documentation is accurate and up to date.
- Coordinate employment contracts, letters, and HR-related documentation.
- Assist with leave administration, attendance tracking, and employee data management.
- Support payroll preparation by coordinating HR information and employee records.
- Coordinate employee benefits administration and insurance-related matters.
- Assist with work pass, employment pass, and immigration-related administration where applicable.
- Support employee engagement activities, training coordination, and internal communications.
- Ensure compliance with company policies and employment regulations.
Business & Project Coordination
- Coordinate cross-functional projects and support management initiatives.
- Track project timelines, deadlines, and deliverables.
- Monitor action items arising from management meetings.
- Support process improvements and operational efficiency initiatives.
- Assist management with special assignments and strategic projects.
Requirements
Education
- Diploma or Bachelor's Degree in Business Administration, Human Resources, Management, Secretarial Studies, or a related discipline.
Experience
- 5 years of experience in administration, executive assistant, office management, HR operations, or coordinator roles.
- Experience supporting management teams and coordinating business activities.
- Experience in HR administration and employee lifecycle support is preferred.
- Experience handling confidential information and corporate documentation.
