The posting
Location: Singapore
Employment Type: Full-time
Working Arrangement: Flexible / Travel-based
Travel: Super Frequent international travel required(Europe: Switzerland/Australia/Germany/so on)
Compensation: Competitive package, commensurate with experience and suitability for the role
About the Role
We are looking for a highly organized, discreet and service-oriented Personal Assistant to the CEO to provide comprehensive executive, lifestyle and travel support.
This is a highly trusted role supporting the CEO's day-to-day schedule and wellbeing. The successful candidate should be comfortable working in a dynamic environment, managing multiple priorities and accompanying the CEO on international business and personal travel when required.
Given the nature of the role, relevant healthcare, nursing, allied health, medical assistance, patient-care coordination or similar experience would be highly advantageous.
Key Responsibilities
Executive & Personal Assistance
- Manage the CEO's daily schedule, appointments, meetings and personal commitments.
- Coordinate domestic and international flight arrangements, accommodation, ground transportation and travel itineraries.
- Handle confidential documents, correspondence and personal information with a high level of discretion.
- Coordinate meetings and liaise with internal and external parties on behalf of the CEO.
- Anticipate the CEO's needs and proactively manage day-to-day arrangements.
Healthcare & Wellbeing Support
- Coordinate healthcare appointments, medical check-ups and communication with healthcare providers when required.
- Support the CEO in maintaining appropriate routines relating to meals, rest, travel and general wellbeing.
- Coordinate health-related logistics and ensure relevant medical information, medication and essential personal items are organized for travel.
- Accompany the CEO during international travel when required and assist with healthcare-related coordination.
- This role DOES NOT involve independently providing medical diagnosis or treatment unless the individual holds the appropriate professional qualifications and is specifically authorised to do so.
Travel & Lifestyle Management
- Arrange and coordinate international travel, including destinations such as Europe, Switzerland, Germany, Australia and other locations.
- Prepare detailed travel itineraries and ensure all required arrangements are in place before departure.
- Coordinate healthy meal arrangements based on the CEO's dietary requirements and preferences.
- Ensure personal belongings, travel documents and essential items are properly organized.
Ad-hoc Support
- Handle confidential and sensitive matters professionally.
- Coordinate urgent or time-sensitive arrangements when required.
- Undertake other personal and executive support duties as reasonably required by the CEO.
Requirements
- Diploma, Degree or relevant professional qualification in Healthcare, Nursing, Allied Health, Medical Assistance, Patient Care, Hospitality, Personal Assistance or a related discipline.
- Relevant experience in healthcare support, patient care coordination, executive/personal assistance, private client services or a similar environment.
- Strong organizational and time-management skills with excellent attention to detail.
- Mature, responsible and highly discreet when handling confidential and personal matters.
- Able to remain calm and make sound decisions in time-sensitive situations.
- Comfortable working closely with a senior executive and managing a high level of responsibility.
- Willing and able to undertake frequent international travel.
- Flexible to support changing schedules and occasional work outside standard working hours, particularly during international travel.
- Strong communication and interpersonal skills.
- Good proficiency in English. Proficiency in Mandarin would be advantageous where required for direct communication with the CEO and relevant stakeholders.
- Valid passport and ability to travel internationally, subject to applicable visa and entry requirements.
Working Arrangement
The role involves flexible and sometimes irregular working hours, particularly when accompanying the CEO on international travel.
The successful candidate will be expected to maintain a high level of availability during business trips and time-sensitive situations. Working hours, rest days, leave and any applicable additional compensation will be structured in accordance with the employment contract and applicable Singapore employment requirements.
Compensation & Benefits
- Competitive salary package, commensurate with experience and suitability.
- International business and travel expenses FULLY covered by the company.
- Flights, accommodation, transportation and reasonable travel-related expenses covered when accompanying the CEO.
- Comprehensive benefits package to be discussed based on the candidate's experience and profile.
Ideal Candidate
We are looking for someone who is reliable, discreet, highly organized and genuinely service-oriented, with the maturity to work closely with a senior executive and the flexibility to travel internationally.
Candidates with backgrounds in nursing, healthcare, alliedhealth, medical assistance, private client services, executive assistance or high-level personal assistance are encouraged to apply.
EA Personnel: R25129237 Karen Low Pui Yan
