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Open nowPosted 21 days ago

Procurement and Admin - Assistant Manager

MyCareersFuture94,028 open roles

Pay
SGD 4,000 – SGD 5,000 a month
Where
East, Singapore
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Your applicationOpen nowProcurement and Admin - Assistant ManagerMyCareersFuture · East, Singapore

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This job: posted 21 days ago

The posting

The Procurement & Admin, Assistant Manager is responsible for overseeing the Company’s procurement and administrative operations, ensuring timely and cost-effective sourcing, reliable supplier performance, proper inventory coordination and smooth day-to-day administrative support.

The role works closely with Business Development, Production, R&D, Operations, Warehouse, Accounts, HR/Admin and other departments to ensure procurement activities support the Company’s operational requirements, business needs and compliance standards.

Responsibilities:

1.Procurement Management

  • Oversee end-to-end procurement processes including sourcing, negotiation, purchasing, and supplier evaluation
  • Develop and implement procurement strategies to achieve cost savings and supply reliability
  • Source and evaluate suppliers based on pricing, quality, delivery performance, and compliance standards
  • Negotiate contracts, pricing, and terms with vendors to secure best value for the company
  • Monitor inventory levels and coordinate with Operations, Production, and Warehouse teams to ensure optimal stock levels
  • Ensure timely procurement of raw materials, packaging, and operational supplies
  • Maintain Approved Vendor List (AVL) with Food Safety and conduct periodic supplier performance reviews

2. Cost Control & Budgeting Management

  • Identify opportunities for cost savings, process efficiency and procurement optimisation.
  • Monitor purchasing costs and support departmental budget planning and expenditure control.
  • Analyse supplier quotations, pricing trends and purchasing data to support cost-effective decision-making.
  • Recommend alternative sourcing strategies where appropriate while maintaining required quality and supply standards.

3.Administrative Operations

  • Oversee daily office, facilities and administrative operations.
  • Manage office supplies, service contracts and Company assets.
  • Maintain proper documentation and records.
  • Supervise the Admin & Procurement team and ensure smooth workflow.
  • Drive administrative efficiency and process improvements.

4. Vendor& Contract Management

  • Manage relationships with key vendors, service providers, and contractors
  • Ensure all contracts are properly documented, reviewed, and renewed on time
  • Monitor vendor performance and resolve issues related to quality, delivery, or service
  • Ensure compliance with company policies and regulatory requirements

5. Process Improvement & Compliance

  • Develop and implement SOPs for procurement and administrative processes
  • Ensure compliance with internal controls, audit requirements, and company policies
  • Support ISO/FSSC documentation and audit requirements related to procurement and vendor management
  • Identify and implement process improvements to enhance efficiency and reduce risks

6.Cross-Department Coordination

  • Work closely with inter-departments of:
  1. Business Development: Support customer and new business needs.
  2. Production & R&D: for raw material requirements
  3. Operations & Warehouse: for stock planning and logistics
  4. Accounts: for invoice matching, payment cycles, and cost tracking
  5. HR/Admin: for office-related support and facilities
  • Ensure procurement aligns with operational and business development needs

7.Documentation Management

  • Maintain accurate procurement records, purchase orders and contracts
  • Any other duties assigned.

8. Initial On-the-Job Training / Department Understudy

  • Complete an initial one-month OJT / understudy with the Business Development Department to familiarise with the Company’s business, products, clients and operations.
  • Apply this knowledge to support effective execution of the core procurement and administrative functions.

9. Team Supervision & General Responsibilities

  • Supervise and guide the Admin & Procurement team to ensure effective task allocation and workflow.
  • Support management in procurement, administration and process improvement initiatives.
  • Maintain effective relationships with internal departments, suppliers and service providers.
  • Perform other reasonable duties as assigned by Management.

Working Days:

  • Monday – Thursday: 8AM- 6PM
  • Friday: 8AM – 5PM

Job Requirements

  • Diploma/Degree in Procurement, Supply Chain, Business Administration or related field.
  • Minimum 5 years’ relevant experience in procurement, purchasing and administration, preferably in food manufacturing/FMCG.
  • Strong experience in supplier sourcing,negotiation, cost control and vendor management.
  • Knowledge of food manufacturing procurement, inventory planning and supplier compliance.
  • Familiarity with ISO/FSSC, food safety and audit requirements will be an advantage.
  • Good team supervision, communication and negotiation skills.
  • Proficient in MS Office and ERP/procurement systems.
  • Good command of English, both written and spoken.
  • Hands-on, organised, responsible and able to work independently in a fast-paced manufacturing environment.
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