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Open nowPosted 7 days ago

Project Admin

MyCareersFuture94,028 open roles

Pay
SGD 4,000 – SGD 4,800 a month
Where
Central, Singapore
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Your applicationOpen nowProject AdminMyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 7 days ago

The posting

Joining Arup Arup’s purpose, shared values and collaborative approach have set us apart for 80 years, guiding how we shape a better world.

We are seeking a Project Administrator to join our Singapore office, providing administrative support for our projects. The role will support project delivery by coordinating project activities, managing documentation, and ensuring smooth collaboration across teams. The successful candidate will demonstrate strong organisational and problem-solving skills, ahigh level of professionalism, and the ability to work effectively with project managers, team members, and stakeholders in a dynamic project environment.

This is a contract fixed-term role for 2 years, renewable.

The Opportunity

  • Commercial support including weekly monitoring of timesheets, project expenses and time transfers, providing support on financial and group management systems to ensure actions are updated and completed, and assisting with the preparation of monthly invoicing.
  • Formatting and compiling documents from small to medium-sized Group project documents in line with Arup standards and Corporate Style Guidelines, managing information and document workflows, maintaining filing structures and naming conventions, and supporting project teams with information management processes.
  • Provide support on travel arrangements and procedures in line with both Arup and client’s travel policies including the approval process and liaising with Arup’s travel management company on ticket issuance, visa arrangements and accommodation bookings.
  • Assist in coordinating staff onboarding and inductions in line with client protocols, manage onboarding records, and liaise with Arup and client administrators to support IT setup requirements.
  • Provide administrative support for meetings and workshops logistics, respond to team enquiries, ensure quality and accuracy of work, and maintain compliance with ISO standards requirements.

Is this role right for you?

  • Minimum of 2-4 years' experience in a consulting, engineering, built environment or similarly complex professional services organisation, with confidence working across multiple teams and stakeholders.
  • Advanced proficiency in Outlook and Word, with intermediate skills in Excel, PowerPoint and Teams, complemented by strong attention to detail, document formatting, proofreading and quality assurance.
  • Foundational understanding of HSE practices, with the ability to identify risks, non-compliance issues or specific requirements and take appropriate action in accordance with established processes and procedures.
  • Good understanding of processes, guidelines and work instructions, with the ability to apply them effectively.
  • Planning, prioritisation and delivery focus: Ability to organise competing tasks, meet deadlines, follow processes, seek the right approvals and deliver accurate outcomes in a fast-paced, matrix environment.
  • A growth mindset, openness to new technology and ways of working, willingness to seek and apply feedback, and the ability to adapt positively to changing business needs.
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