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Open nowPosted 21 days ago

Project Claim Admin

MyCareersFuture94,028 open roles

Pay
SGD 2,500 – SGD 3,800 a month
Where
North, Singapore
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Your applicationOpen nowProject Claim AdminMyCareersFuture · North, Singapore

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  2. 3.3%3 days
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  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 21 days ago

The posting

Company Overview

Vistek Pte Ltd is a Singapore-based company providing one-stop network infrastructure solutions for telecommunications and underground electrical utilities industries.

Job Summary

A Project Claim Administrator manages the administrative processes of project claims, ensuring accurate documentation, timely submission, verification, and follow-up to support efficient claim approval and payment.

Responsibilities

  • Prepare and compile claim documents, invoices, and supporting evidence to ensure accurate and compliant submissions
  • Verify claim details against contracts and work completion records to confirm validity and accuracy
  • Check and validate subcontractor claims to ensure alignment with job completion status
  • Maintain organized records of submitted claims, approvals, pending payments, and follow up on missing or incomplete documents
  • Monitor claim status and proactively follow up with clients and stakeholders on approvals and payment progress
  • Communicate effectively with project managers, finance teams, subcontractors, and clients to resolve claim disputes or clarifications
  • Maintain a tracking system for outstanding payments and expected claim receipts to support financial reconciliation
  • Collaborate with project managers to align work completion with claimable amounts and ensure accurate claim submissions
  • Liaise with finance and accounting departments to facilitate payment processing and reconciliation
  • Prepare detailed reports on claims submitted, approved, pending, and rejected to inform management decisions
  • Identify discrepancies in claims and recommend process improvements to enhance claim efficiency
  • Address claim disputes by providing supporting documentation and revising claims as needed based on feedback
  • Document rejected or disputed claims thoroughly for future reference and audit purposes

Required competencies and certifications

  • Diploma in Civil Engineering or related Engineering Discipline
  • At least 1 year of relevant experience in project claims administration
  • Proficiency in Microsoft Office applications
  • Effective communication skills to liaise with multiple stakeholders
  • Ability to meet tight deadlines and manage workload independently and within a team

Preferred competencies and qualifications

  • Knowledge of AutoCAD drafting

Other Information

  • Work schedule: 5 Days Work Week, 8.30 AM to 6.00 PM
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