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Open nowPosted 5 days ago

Property Executive (Facilities Management)

MyCareersFuture94,028 open roles

Pay
SGD 3,500 – SGD 4,000 a month
Where
Singapore
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Your applicationOpen nowProperty Executive (Facilities Management)MyCareersFuture · Singapore

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  2. 3.3%3 days
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  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 5 days ago

The posting

Property Executive, Facility Management (Site Based)

Reporting to the Manager / Assistant Manager.

Job Responsibilities.

  • Be responsible for the compliance of the following for the properties under your charge.
  • Providing good maintenance of all Client’s properties, equipment and fittings.
  • All properties meeting with the relevant regulatory requirements and company’s expectation.
  • Timely submission of reports and in the approved format.
  • Establishing and maintenance of the Company Emergency Response Team (CERT) for each property.
  • Maintaining good relationship with tenants, and timely completion of tenant related matters, such as inspection, handing/taking over, defect management, etc.
  • Having regular communication with Tenants to understand their needs and concerns, and providing timely and relevant professional advice.
  • Maintaining proper documentary records of maintenance carried out for each property.
  • Maintaining each property in accordance to the preventive maintenance program and quality assurance procedures.
  • Ensuring prompt submission and proper documentation of all service reports, delivery orders and invoices.
  • Maintaining an auditable and transparent tender and quotation process in accordance to Client’s requirement, including pre-qualification of vendors and maintaining the Approved Vendor Listing.
  • Delivering Asset Enhancement Initiatives (AEI), Repair & Maintenance Projects and Adhoc Works, including liaising with Consultants and Contractors.
  • Review Consultants’ and Contractors’ performance on a scheduled periodic basis.
  • Supervise tenancy fit-outs to ensure compliance with the relevant regulatory requirements and company’s expectation.
  • Inspecting regularly all properties to ensure the highest standard of house-keeping.
  • Delivering on time the monthly property report for each Property.
  • Delivering on time the Recommendation Papers for term contracts, ad hoc contracts and Asset Enhancement Initiatives (AEI).
  • Plan and drive green initiatives together with the Client.
  • Ensure prompt renewal of all maintenance contracts and renewal of all statutory licenses such as Fire Certificate, EMA licenses, Lift, Water Tank Cleaning & Legionella Test for Cooling Tower, 5 Yearly Building and Structural Inspection, Outdoor Signage Renewal, etc.
  • Review and Issue Approval of Permit to Work for all Works.
  • Collecting and review of all Service Reports and Delivery Orders Monitor contractors’ works, report any unsafe situation to Management and get the contractors to stop work.
  • Ensuring leases and other documentations are fully executed, with details properly recorded.
  • Providing timely recommendations and assisting with negotiations relating to rental review, lease renewals, etc.
  • Be accountable in the control of inflow and outflow of funds, outgoings, and other recoverable.
  • Budgeting for OPEX & CAPEX for new work year.
  • Manage facilities expense budget including service contracts to meet set objectives derived with Client.
  • Review, negotiate and make recommendation for Service Level Agreement with vendors.
  • Manage facilities expense budget including service contracts to meet set objectives.
  • Ensure readiness for internal, external audit on all property-related matters.
  • Work with stakeholders to identify asset improvement and cost efficient projects.
  • Any other duties which may be required from time to time

Requirements

  • Bachelor's degree in mechanical or electrical engineering, Building or Facilities or Real Estate Management or equivalent with 1 to 2 years of related hands-on post-graduate experience in Facilities Management; or Diploma in Mechanical Engineering or Electrical Engineering, Building or Facilities or Estate Management or equivalent with 4 to 5 years of related hands-on post-graduate experience in Facilities Management. 

The following skillsets will be advantageous:

  • Experience in managing fit-outs, Asset Enhancement Initiatives (AEI), Repair & Maintenance Projects
  • Experience in developing and reviewing specification for M&E systems Experience in troubleshooting M&E systems o Experience in reviewing rates and costs.
  • Good knowledge of Singapore Standards, Code of Practice in building services and other relevant statutory requirements regarding tenancy work.
  • Ability to multitask and make decisions with minimal guidance Able to respond to emergency during odd hours.
  • A team player with good interpersonal and communication skills Good organizational skills and attention to details.
  • Good knowledge of Microsoft Office
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