The posting
Job Responsibilities
- Assist the Contracts Manager / Head of Contracts in the day-to-day administration and operation of the Contracts Department.
- Assist in the preparation, compilation and submission of tenders, quotations and contractual documents.
- Review and maintain contracts, subcontract agreements, purchase orders, quotations, letters and other commercial documentation.
- Source and obtain quotations from subcontractors and suppliers and assist in preparing quotation and cost comparison sheets.
- Assist in tender pricing, cost estimation and preparation of tender documentation.
- Assist in preparing and administering subcontractor appointment documents, work orders and purchase orders.
- Assist in the preparation, checking and compilation of progress claims, variation claims and other payment-related documents.
- Assist in evaluating subcontractor and supplier claims and verify supporting documents where required.
- Maintain and update tender registers, contract registers, variation order registers, claims records and other commercial records.
- Monitor tender closing dates, contractual submission deadlines and outstanding commercial documentation.
- Coordinate with project teams, procurement, finance, subcontractors and suppliers on contractual and commercial matters.
- Assist in preparing variation orders, cost breakdowns, quotations and supporting documents.
- Assist in monitoring project costs, contractual commitments and relevant commercial records.
- Review quantities, quotations, supporting records and contractual documents for completeness and accuracy.
- Assist in preparing reports, schedules, letters, meeting records and other correspondence relating to contracts, tenders and commercial matters.
- Maintain proper electronic and physical filing of contracts, tenders, quotations, claims, variation orders and related documentation.
- Assist in reviewing Chinese-language contracts, quotations, commercial correspondence and supporting documents where required.
- Liaise with Chinese-speaking contractors, suppliers and internal stakeholders on contract, tender and commercial documentation.
- Assist with translation and interpretation of Chinese-language contractual and commercial documents where necessary.
- Perform other quantity surveying, contract administration and commercial duties assigned by the Contracts Manager / Head of Contracts.
Job Requirements
- Degree or Diploma in Quantity Surveying, Construction Management, Building, Civil Engineering, Contract Management or a related discipline.
- Relevant experience in quantity surveying, construction contracts, tendering, contract administration or commercial management.
- Experience in the construction industry is preferred.
- Familiar with construction tenders, quotations, subcontract agreements, progress claims, variation orders and commercial documentation.
- Able to perform basic cost comparison, quotation evaluation and contract administration.
- Good numerical, analytical and organizational skills.
- Able to maintain accurate contractual, tender and commercial records.
- Proficient in Microsoft Office, particularly Microsoft Excel and Word.
- Good written and verbal communication skills.
- Proficiency in Mandarin and written Chinese is required as the role involves reviewing and handling Chinese-language contracts, quotations and commercial correspondence, as well as communicating with Chinese-speaking stakeholders.
- Able to work independently and coordinate effectively with project, procurement, finance and site teams.
- Detail-oriented and able to manage multiple tenders, submissions and deadlines.
