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Open nowPosted today

Receptionist with Administrative Support

MyCareersFuture101,380 open roles

Pay
SGD 2,000 – SGD 2,500 a month
Where
Singapore
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Your applicationOpen nowReceptionist with Administrative SupportMyCareersFuture · Singapore

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The clock on this job

Early applications get read.

8.2% of postings close within 7 days. Measured by our own scanner across the market. MyCareersFuture postings stay open a median of 4 days.

Share of postings closed within
  1. 1.9%1 day
  2. 3.8%3 days
  3. 8.2%7 days
  4. 15.2%14 days
  5. 34.1%30 days
This job: posted today

MyCareersFuture median: 4 days open

The posting

🏫 School: Xinmin Primary School

📍 Location: 9 Hougang Avenue 7, Singapore 538784

📅 Contract Period: 1 January 2027 – 31 December 2027

📌 Employment Type: Contract

🕐 Working Hours

  • Monday, Tuesday & Thursday: 7:30 AM – 5:30 PM, inclusive of 1-hour lunch break
  • Wednesday: 7:30 AM – 3:30 PM, inclusive of 1-hour lunch break
  • Friday: 7:30 AM – 3:45 PM, inclusive of 1-hour lunch break
  • Weekends & Public Holidays: No service required on Saturdays, Sundays and gazetted public holidays.

🎯 Job Summary

Xinmin Primary School is seeking a Receptionist with Administrative Support to manage front-desk operations, handle telephone calls and visitor enquiries, assist students with basic needs, maintain student attendance records and provide general administrative support in a busy primary school environment.

🔧 Key Responsibilities

Reception & Customer Service

  • Answer telephone calls, manage visitors, take messages and respond to enquiries from parents, pupils, vendors and school staff.
  • Handle a high volume of calls and manage daily enquiries in a dynamic school environment.
  • Call parents each morning to check on absent pupils.
  • Convey messages to pupils during special events and other ad-hoc activities.
  • Operate photocopiers, scanners and other school office equipment.

Student Support & Attendance

  • Provide first-level assistance to sick or injured pupils, including issuing fever patches and cold packs.
  • Escalate cases to other office colleagues when further assistance is required.
  • Handle situations involving pupils who vomit or soil their clothes, issue spare uniforms, assist with minor uniform repairs such as buttons and zips, and arrange snacks when needed.
  • Record incident reports on an iPad using FORMSG.
  • Enter latecomer and early-dismissal details into the iPad for student attendance records.
  • Monitor and record pupils who need to use the school telephone.
  • Manage students’ lost-and-found belongings, including wallets, pencil cases and POSB Smart Buddy watches.

Administrative & Office Support

  • Count, sort and distribute brochures, leaflets and other items to teachers and pupils.
  • Handle outgoing mail, including affixing stamps and posting letters.
  • Record incoming mail in Excel for tracking purposes.
  • Assist with compiling School Breakfast coupons when required.
  • Maintain the receptionist’s forms cabinet and ensure forms are current and replenished.
  • Coordinate deliveries of supplies and equipment and inform the relevant teachers for collection.
  • Obtain the Goods Acceptance Officer’s signature on delivery orders.
  • Assist with printing documents from shared drives and shredding documents.
  • Perform other general administrative and clerical duties as assigned.

🎓 Qualifications

  • Minimum secondary school education completed.
  • Good communication and interpersonal skills.
  • Good team player with initiative.
  • Proficiency in Microsoft Office, including Word, Excel and PowerPoint.

💼 Experience

- 3 years of relevant reception and administrative experience in a school environment is preferred.

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