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Open nowPosted 6 days ago

Sales and Office Administrator

MyCareersFuture94,028 open roles

Pay
SGD 2,000 – SGD 3,000 a month
Where
West, Singapore
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Your applicationOpen nowSales and Office AdministratorMyCareersFuture · West, Singapore

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 6 days ago

The posting

Job Description

1. Sales Support

  • Issue Purchase Orders (PO), Sales Orders (SO), Delivery Orders (DO), and Invoices accurately via the Globe3 ERP system or manual documentation as required
  • Track signed Delivery Orders (DOs) to ensure accurate and timely billing execution
  • Maintain and update sales, delivery, and inventory movement records across all operational channels
  • Manage and maintain product listings in GoListid platforms (handling purchase, sales, and post-inspection status updates)
  • Prepare required inspection checklists and supporting documentation prior to dispatch or receiving
  • Coordinate scheduling for deliveries, collections, and physical inspections with the Operations team
  • Handle routine administrative communications with customers and suppliers regarding orders, dispatches, and invoicing via email and WhatsApp
  • Route incoming sales leads, platform inquiries, and general messaging directly to the appropriate Sales team members
  • Prepare and dispatch commercial and operational documentation as required
  • Maintain operational project updates and workflow tracking on internal management platforms (e.g., Basecamp, Bonfire)
  • Record minutes during weekly operations/sales meetings and post concise summary updates for team alignment
  • Maintain precise hardcopy and digital file structures across Google Drive and Globe3 to ensure total audit readiness
  • Monitor documentation workflows to verify that all commercial interactions are fully logged and compliant with internal standards
  • Perform ad-hoc duties as assigned

2. Local Shipment Coordination

  • Work closely with the Logistics team to obtain and monitor all required shipping documents for import shipments, ensuring documentation is complete prior to vessel arrival
  • Review shipment details and obtain the necessary internal approvals before submitting approved payment requests to the Finance team for processing
  • Draft, review, and issue official Letters of Authorisation (LOA) to support daily operational workflows
  • Coordinate with local shipping agents, transporters, and relevant stakeholders to facilitate import clearance, cargo collection, and delivery arrangements
  • Liaise with the Sales/Operations team to confirm the appointed transporter, delivery schedules, and delivery destinations for incoming goods
  • Support logistics documentation and shipment coordination from Singapore port clearance through to final delivery at the customer site

3. Office Administration & Reception (Shared Responsibilities)

  • Handle daily front desk duties, including answering calls, greeting visitors and receiving couriers
  • Record meeting room bookings, and keeping meeting rooms neat and well-prepared for external meeting (including welcoming guests and serving drinks)
  • Assist with replenishment of office and pantry supplies
  • Regularly check mailbox and collect incoming mails and distribute accordingly
  • Manage seasonal and festive gifting programs, handling vendor coordination, inventory, and distribution
  • Assist HR with company events / activities and general office administration
  • Perform ad-hoc duties as assigned

Job Requirements

  • Minimum "O" Level / "A" Level / ITE / Diploma or equivalent
  • Minimum 1 year of experience in sales admin, logistics support, or a related role
  • Proficient in Google Workspace and Microsoft Office
  • Experience with ERP systems (Globe3) and in-house sales tracking tools is highly preferred
  • Familiarity with project management tools like Basecamp (for documentation and meeting minutes) is a plus
  • Comfortable coordinating with multiple internal and external parties (Sales, Logistics, Finance, Operations, and Shipping partners)
  • Strong organisational skills, keen attention to detail, and a professional communication style
  • Able to work independently, prioritise tasks, and thrive in a fast-paced environment

We regret to inform that only shortlisted candidate will be contacted.

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