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Open nowPosted today

Secretary

MyCareersFuture94,028 open roles

Pay
SGD 4,200 – SGD 4,800 a month
Where
Central, Singapore
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Your applicationOpen nowSecretaryMyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted today

The posting

  • Manages secretarial work for Hotel Manager – The Fullerton Bay Hotel Singapore. This include an update and keeping an accurate records of meetings, appointments, and conferences.
  • Collate meeting papers and slides, coordinate venues and arrange travel itineraries for Hotel Manager.
  • Secretariat function for meetings includes compiling agendas, meeting minute taking, check accuracy of presentation and meeting materials.
  • Compose and prepare confidential correspondence, reports, and other complex documents.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
  • Handle general office equipment, procurement of office supplies (Copier paper, business cards, and stationery), archive and scanning of documents and renewal of membership subscriptions.
  • Receive and screen phone calls, determining the priorities and redirect them when appropriate.
  • Facilitate communications between Senior Management and Internal Departments.
  • Act as a point of contact for enquiries and queries within the Executive Office.
  • Provide hospitality to all guests and help to create a welcoming environment.
  • Compile and response to guest feedback in a timely manner.
  • Audit agreement and contracts, website contents for accuracy of information.
  • Effective planning and scheduling of Manager-on-Duty’s duty roster.
  • Compile, follow up and follow through the findings in Manager on Duty Report.

QUALIFICATIONS

Completion of Polytechnic Diploma or a Degree; or at least four years of progressively responsible secretarial experience and/or a combination of education and experience that equates to four years of qualifying progressively responsible work experience.

Technical skills:

  • Computer word processing and/or spreadsheet education/experience specifically with Microsoft Word, Excel, PowerPoint and Access software.
  • Demonstrated skills in setting up and maintaining alpha, numerical and chronological filing systems.
  • Experience coordinating the work of others is required.
  • Demonstrated positive interpersonal skills.
  • Demonstrated skills in telephone communications.
  • Solid attention to detail and problem solving skills, an ability to prioritize, multi-task, and follow through.
  • Good knowledge of rules of effective business English usage, spelling, punctuation, and grammar.
  • Concise written and communication skills, with demonstrated ability to communicate effectively and project a positive image.
  • Strong sense of urgency and ability to work in a flexible environment.
  • Accepts direction and works as a team player with willingness to take the necessary initiative to get a job done.

SKILLS & ABILITIES

  • Initiative, discretion and judgement of a high order with the ability to maintain confidentiality.
  • Pleasant, tactful and approachable personality.
  • Self-motivated, reliable and willing to work flexible hours.
  • Strong time management and effective organisational skills, with the ability to think laterally, work under pressure and achieve work deadlines in an environment of competing priorities.
  • Strong interpersonal communication and negotiation skills, including the ability to interact effectively with people of diverse cultures.
  • Knowledge and broad understanding of office protocols in a corporate business work environment.
  • Demonstrated high level computer literacy skills, word processing packages and various computer applications.
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