The posting
- Minimum of 15+ years of EA experience, with min 5 years in a high-level executive support role, preferably supporting C-suite executives or Ultra-High-Net-Worth Individuals (UHNWI)
- Open to a job scope covering support for the Chairman's personal matters (around 75% of the time) and his corporate matters (around 25%) in Singapore and Europe
- Has extensive experience doing travel arrangements across time zones and drafting emails for senior executives
Our client is a renowned investment company that specialises primarily in the maritime and logistics sectors. The company has a collaborative and performance-driven culture, and it is based in town.
The firm is now seeking a highly organized and detail-oriented Personal Assistant to provide top-level administrative support to the Global Chairman (based in Singapore). In this role, you will manage a wide range of responsibilities from coordinating meetings and handling communications to managing confidential matters. You will also serve as the primary point of contact between the Chairman and internal and external stakeholders, facilitating effective communication and task prioritization. For this role, you will support the Chairman on his family/persona lmatters (at least 75% of the time), as well as his corporate matters in Singapore and Europe.
Key Responsibilities:
- Manage the Chairman’s calendar, organize meetings, and arrange travel. Prepare materials for meetings, presentations, and reports while handling all correspondence to ensure timely responses.
- Coordinate board meetings and executive events, managing logistics such as venue booking, travel arrangements, and virtual meeting setups.
- Act as the first point of contact for the Chairman’s office, handling inquiries and prioritizing incoming communications to ensure the Chairman is informed of urgent matters.
- Maintain both physical and digital files, ensuring confidentiality, and draft or edit documents on behalf of the Chairman.
- Manage sensitive information with discretion, ensuring communications and decisions are properly documented in line with company policies.
- Assist with special projects, coordinating with departments to ensure timely progress and completion.
- Act as a liaison between the Chairman and senior management, board members, clients, and other stakeholders to ensure accurate and smooth communication.
- Handle complex travel arrangements for the Chairman, including international trips, and assist with the organization of corporate events and conferences.
- Support the Chairman’s family with their travel and personal matters, coordinate the renewal of yacht licenses, manage payments for yachts and overseas properties, and liaise with property managers.
- Take on any ad-hoc duties as assigned to ensure the Chairman’s needs are met efficiently.
Job Requirements:
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 15 to 20+ years of EA exp, with min 8+ years in a high-level executive support role, preferably supporting C-suite executives or UHNWI
- Has experience supporting senior executives/chairman on both family matters and corporate matters
- Has extensive experience doing travel arrangements across the globe and responding to last-minute travel plan changes
- Has strong experience drafting emails for senior executives
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), scheduling software, and document management systems.
- Proven ability to handle confidential information with integrity and professionalism.
- Excellent written and verbal communication skills.
- Able to thrive in a fast-paced environment.
- Excellent organizational and time management skills, with the ability to multi-task and prioritize tasks effectively.
- Meticulous with a high level of accuracy in work, especially in correspondence and document preparation.
- Ability to anticipate needs and proactively address potential challenges or opportunities.
- Strong relationship-building skills, with the ability to work collaboratively across different levels of the organization.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- A proactive, flexible and positive attitude with the ability to adapt to changing priorities and deadlines. Responsive to last minute changes in travel plans of the Chairman
- Open to working outside normal work hours when required
- Very resourceful and adaptable and able to work with high-level instructions/information. Can operate in a less structured work environment
- Able to exercise independent judgement skills with minimal guidance
Selling pts:
- The role offers a rare opportunity to support a Ultra-High-Net-Worth Individual (UHNWI). It will cover the work of supporting the Global Chairman's family matters and corporate matters across Singapore and Europe.
To apply, pl send your cv in word doc to [email protected]. Pl also include details on your current salary, expected salary and notice period in your cv.
We regret to inform that only shortlisted candidates will be notified.
Posted by:
CAP Consulting (EA license: 14C7175)
Caroline Poh (EA Registration: R1105649)
Date ad is posted - 1 Oct 2026
