The posting
Key Responsibilities
Human Resources
1. Recruitment & Talent Acquisition
- Manage the full recruitment lifecycle, including manpower requisition, job advertisements, sourcing, candidate screening, interviewing, reference checks, salary proposals, job offers, and onboarding.
- Partner closely with HODs to understand business needs and workforce planning requirements.
- Coordinate pre-employment documentation, medical examinations, background checks, and onboarding activities.
- Develop recruitment strategies and maintain talent pipelines for critical positions.
- Work with recruitment agencies and external service providers where necessary.
2. Employee Lifecycle Management
- Prepare employment contracts, confirmation, promotion, transfer, salary adjustment, disciplinary, and resignation documentation.
- Administer onboarding and offboarding processes.
- Conduct exit interviews and analyse employee turnover trends.
- Maintain employee records and HR databases, ensuring accuracy and confidentiality.
3. Performance Management
- Coordinate probation reviews and annual performance appraisal exercises.
- Monitor appraisal completion and follow up with department managers.
- Support performance improvement initiatives and employee development plans.
- Maintain accurate performance records and reports.
4. Compensation & Benefits
- Process and review monthly payroll to ensure timely and accurate salary payments.
- Administer leave, overtime, claims, insurance, and employee benefits.
- Support annual salary reviews, bonus exercises, and remuneration benchmarking.
- Handle payroll-related enquiries and ensure compliance with statutory requirements.
5. Learning & Development
- Coordinate internal and external training programmes.
- Identify training needs together with department heads.
- Monitor employee development plans and training effectiveness.
- Maintain training records and government grant documentation where applicable.
- Support succession planning and leadership development initiatives.
6. Employee Relations & Engagement
- Foster positive employee relations and provide HR advisory support to managers and employees.
- Assist in resolving employee grievances and disciplinary matters.
- Organise employee engagement activities, staff welfare programmes, and company events.
- Promote a positive and collaborative workplace culture.
7. HR Compliance & Governance
- Ensure compliance with the Singapore Employment Act, MOM regulations, CPF, IRAS, PDPA, Workplace Safety and Health (WSH) requirements, and other relevant legislation.
- Prepare statutory submissions, reports, and declarations accurately and on time.
- Review and update HR policies, employee handbook, SOPs, and HR procedures.
- Support internal and external audits relating to Human Resources.
- Ensure proper documentation and record retention in accordance with company policies.
Administration
- Oversee daily office administration and ensure efficient administrative support across all departments.
- Manage office facilities, office equipment, company assets, stationery, and pantry supplies.
- Liaise with vendors, contractors, and service providers to ensure quality services and cost-effective solutions.
- Coordinate office maintenance, repairs, renovations, and workplace safety initiatives.
- Manage company insurance renewals, office contracts, and general administrative documentation.
- Maintain proper filing systems, corporate records, and document control.
- Coordinate meetings, management events, staff activities, and corporate functions.
- Support business continuity planning and general office operations.
Requirements
- Degree or Diploma in Human Resource Management, Business Administration, or a related field.
- Minimum 3 - 5 years of relevant HR & Admin experience, preferably in the manufacturing or industrial sector.
- At least 2 years of supervisory or team leadership experience will be an advantage.
- Strong knowledge of:
- Singapore Employment Act
- MOM regulations and Work Pass administration
- CPF contributions
- IRAS reporting requirements
- PDPA compliance
- Employment practices and HR governance
- Hands-on experience in payroll administration is required. Experience with Info-Tech HRMS/HRIS will be an added advantage.
- Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
- Excellent communication, interpersonal, and stakeholder management skills.
- Strong organisational, analytical, and problem-solving abilities.
- Able to work independently, manage multiple priorities, and meet deadlines.
- High level of integrity with the ability to maintain confidentiality.
