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Open nowPosted 27 days ago

Senior/ Property Executive

MyCareersFuture94,028 open roles

Pay
SGD 3,800 – SGD 4,500 a month
Where
Central, Singapore
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Your applicationOpen nowSenior/ Property ExecutiveMyCareersFuture · Central, Singapore

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The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.3%3 days
  3. 7.7%7 days
  4. 14.0%14 days
  5. 33.7%30 days
This job: posted 27 days ago

The posting

POSITION OBJECTIVES

To support the Asst. Building Manager with day-to-day operation matters. Serve as the key liaison on tenants fit-out applications, request and feedback.

DUTIES & RESPONSIBILITIES

Administration

· To prepare weekly/monthly meeting documents and minutes.

· To organize social events & meetings.

Operational Matters

· Attend to day-to-day requests/feedback from tenants.

· Assist the Manager in supervising soft services such as cleaning, security, landscape, pest control and carpark services.

· Manage fit-out / reinstatement / A&A works.

· Handle and process new application and renewal of season parkin

· Administer and process Building's access cards (tenants / visitors /contractors).

· Issuance / approving PTWs.

· Coordinating viewing requests by leasing team.

· Main contact for tenants' requests (deliveries, access, visits, air-con extensions, handyman works, etc.)

· Tracking building occupancy & prepare reports.

· Preparing Tenants' circulars / correspondences.

· Prepare & carry out Tenant Survey

· To review, and if necessary, recommend and implement changes to operations procedures.

· To set and define standards required of non-maintenance matters such as security guards and cleaners’ uniforms, management office, workplace security, cleaners’ store, etc.

· To review all areas regularly to determine whether cost - saving measures can be implemented without compromising on quality, durability, or effectiveness.

· To set up a monitoring system to track repairs and replacements f regular update/check and control for any excessive occurrence.

· To follow up on matters after meetings.

· To set up inspection schedules on defects, cleanliness and other term contract works.

· To liaise with Property Executive (M&E) and tenants on matters related to M&E services.

· To arrange for handling of emergency situations such as power failure, burst pipe, gas leaks etc.

· To review and update Fit Our Guide, Tenants Handbook, SOPs, forms, if necessary.

· To attend meetings with clients, term contractors or any other meetings and to record and put-up minutes.

· To prepare and submit all necessary documents to authorities such as BCA and URA, or any relevant authorities as needed.

· To keep updated records of all warranties.

· To conduct daily checks to ensure that the common areas are maintained like cleaning, landscaping, etc.

· To conduct regular inspections with the term contractors (cleaning pest control, fire protection system, lift, etc.) to ensure that the services are carried out / maintained to the standard set by the Management an or the authorities.

· To conduct daily checks on common property to ensure their soundness and proper maintenance.

· To propose / recommend improvement, repairs and upgrading works when appropriate and ensure that such are carried out properly when approved.

· To monitor and furnish regular reports on any intrusions, irregularities, or unsafe practices.

· To set procedures and contact numbers of persons to be contacted for dealing with emergency situations such as burst pipe, fire, power failures, structural damage, etc.

Tenancy Management

· Help coordinate tenant move-ins and move-outs.

· Build positive relationships with co-workers, clients, and tenants.

· Respond to tenants’ needs and maintain positive relationships and high retention levels with all tenants.

· Liaise with tenants on repairs and maintenance works.

Emergency

· To lay down procedures and contact numbers of persons to be contacted for dealing with emergency situations such as pipe burst, fire power failures, structural damage, etc.

· To ensure the implementation and maintenance of the OMS system in accordance to establish organizational standard.

Reporting & Budgeting

· Prepare accurate, timely and completed reports, including monthly performance reports and variance reports for review by senior management.

· Prepare annual budgets and quarterly reforecasts relating to the operating expenditure under your charge.

· Manage all accounts payable for the property, including collection, and approval of invoices.

· Respond to problems and concerns and ensures compliance with rules and regulations.

Performance Indicators:

· Successful completion of scheduled activities.

· Achieve KPIs.

· Achieve target deliverables for business plans, monthly reports and budgets.

· Attain best value for money outcomes on service contracts and facilities cost services.

· Ensure that a high level of professionalism and customer service are always maintained.

· Ability to work under pressure and meet set timelines.

· Client and tenant’s customer satisfaction.

· Meet standards and audit requirements.

Knowledge/Experience:

· Degree in Building & Real Estate Management or its equivalent with least 3 years of experience; or

· Diploma in Building & Real Estate Management or its equivalent with at least 5 years of experience.

· Relevant experience in managing high rise commercial buildings or mixed developments.

· Knowledge of operation, maintenance, fit out practices and related local ordinances.

· Experience in formulating and implementing maintenance policies a procedures, project management for capital works.

· Independent with integrity, innovative, proactive, and resourceful.

· Good organization, problem solving and communication (verbal and

written) skills.

· Managerial experience is essential and ability to work under pressurr

· Good interpersonal skills with team player qualities to manage both internal and external stakeholders.

Attributes/Behaviours:

· Pro-active and achievement orientated.

· Flexible.

· Team player.

· Practical approach with a “can do” attitude.

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