The posting
Key Responsibilities
Workshop Control Room Operations
- Monitor and update the status of GSE assets undergoing maintenance and repair.
- Maintain control room logs, maintenance records, and workshop operational data.
- Support daily workshop planning by updating job status and maintenance schedules when required.
- Ensure maintenance and operational information is updated promptly in relevant systems.
Administrative Support
- Prepare and maintain maintenance records, inspection reports, service documentation, and equipment history files.
- Ensure all workshop documentation is accurately recorded, updated, and filed.
- Support audits and compliance reviews by ensuring documentation is complete and up to date.
- Maintain accurate data in maintenance management and ERP systems.
Procurement Administration
- Raise Purchase Requisitions for workshop operational requirements.
- Process Goods Receipts (GR) upon receipt of goods and services.
- Verify supporting documentation for Purchase Requisitions and Goods Receipts transactions.
- Maintain accurate procurement and receiving records.
- Liaise with internal departments to ensure timely processing of procurement-related transactions.
- Safety & Compliance
- Support documentation for safety inspections, audits, and compliance requirements.
- Ensure records are audit-ready and readily accessible when required.
- Adhere to workplace safety policies and procedures within the workshop environment.
- All other duties assigned by the Manager
Requirements
Education
- GCE 'O' Level, NITEC, Higher NITEC, or equivalent qualification.
- Candidates with relevant work experience are encouraged to apply.
- Experience
- Prior experience in administrative, operations support, workshop administration, or service support roles is preferred.
- Experience in an engineering, maintenance, aviation, logistics, fleet management, or workshop environment will be an advantage.
- Fresh candidates with a positive attitude and willingness to learn may be considered.
Skills & Competencies
- Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Good organizational and record-keeping skills.
- Strong attention to detail and accuracy.
- Ability to perform data entry and maintain documentation effectively.
- Good communication and interpersonal skills.
- Ability to multitask and work under tight timelines.
- Familiarity with SAP or other ERP/Maintenance Management Systems will be an advantage.
- Able to work independently and as part of a team.
Key Performance Indicators (KPIs)
- Timely and accurate work order updates.
- Accuracy of workshop records and documentation.
- Timely processing of Purchase Requisitions and Goods Receipts.
- Accuracy and timeliness of operational reports.
- Compliance with documentation and audit requirements.
- Accuracy of control room data and maintenance status updates.
