The posting
Key Responsibilities
Tenancy & Lease Administration
- Assist in preparing, organising and maintaining tenancy agreements, lease agreements, Letters of Offer, renewal documents and related correspondence.
- Coordinate tenancy documentation and follow-ups with landlords, managing agents and relevant parties.
- Monitor lease commencement dates, expiry dates, renewal deadlines and notice periods.
- Maintain an updated record of tenancy agreements, handover documents and other related information.
- Follow up on outstanding documents, approvals, signatures and tenancy matters.
- Assist Management with documentation for new outlets, offices and other business premises.
- Highlight upcoming lease deadlines or outstanding tenancy matters to Management.
General Legal & Contract Documentation
- Assist with preparing and maintaining standard business documents, including NDAs, service agreements and vendor/supplier agreements.
- Coordinate document reviews and signatures, and liaise with external lawyers when required.
- Maintain proper filing and version control of signed agreements and related documents.
General Administrative Support
- Assist with preparing business letters, notices, internal memos and other correspondence.
- Maintain organised records of company documents, licences, permits and insurance policies.
- Provide general administrative and documentation support to Management as required.
- Handle confidential company and management information professionally.
Requirements
- No legal qualification required. Candidates with a background in Legal Studies, Business Administration, Corporate Administration or related fields would be an advantage.
- Prior experience in tenancy, lease, contract or general office administration is preferred, but candidates with relevant transferable skills are welcome.
- Good written and spoken English.
- Strong attention to detail and organisational skills.
- Able to manage documentation, follow-ups and deadlines independently.
- Proficient in Microsoft Word, Excel, Outlook and general office applications.
- Familiarity with Singapore tenancy or business documentation would be an advantage.
- Responsible, organised and willing to learn.
Employment Details
- Position: Part-Time
- Working arrangement & hours: To be discussed
