The posting
Job Profile:
Administrative Operations Specialist 2
Job Family:
Administrative Operations
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary: Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.
Job Description:
Job Description:
The American Indian Studies (AIS) program seeks a collaborative, organized, and proactive Program
Coordinator to support day-to-day operations, continuity, and visibility for AIS academic programs and related activities, including work connected to the Center for Indian Education (CIE), which is housed within AIS. Reporting to the Special Projects Manager, the Program Coordinator works closely with AIS staff and AIS leadership to support recurring program and center operations, course scheduling, event logistics, routine communications, records management, and administrative workflows. This hands-on role requires strong organizational and communication skills, attention to detail, initiative, sound judgment, and the ability to track multiple recurring processes using university systems and common communication, scheduling, and administrative tools.
Position Salary Range:
- $55,000 to $60,000; DOE
Essential Duties:
- Program and Center Coordination - 50%Coordinate day-to-day administrative workflows and general program operations that support AIS academic programs, CIE activities, initiatives, and recurring needs. Coordinate semester-to-semester academic planning, including course scheduling, enrollment monitoring, room assignments, scheduling and course submissions and changes. Support meetings and recurring operational processes, including preparing materials, tracking action items, coordinating follow-up, and preparing routine updates or summaries. Support the use and organization of shared procedures and resources to help maintain consistent workflows and operational continuity.
- Communications and Outreach Support - 30%Coordinate routine communications, across digital and print platforms, including social media posts, newsletters, website content updates, and event materials. Develop clear, accurate, accessible, and audience-centered content for AIS and CIE programs, events, opportunities, outreach, community and student engagement activities. Support outreach activities including recruitment events, information sessions, campus and community outreach and partner engagement.
- Events and General Program Support - 20%Coordinate logistics for AIS and CIE events and other engagement programs and activities, including information sessions, workshops, meetings, conference, student and community-facing activities. Arrange event support such as room reservations, schedules, invitations, registration, accessibility needs, materials, staffing coordination, and post-event follow-up. Provide coordination support for AIS and CIE special projects as assigned by the Special Projects Manager, including scheduling, documentation, communications, logistics, and follow-up.
Desired Qualifications:
- Demonstrated ability to work under the direction of a supervisor or project lead while coordinating details, tracking deadlines, communicating updates, and following assigned work through completion.
- Demonstrated ability to work effectively and respectfully with staff, students, university offices, internal and external partners, and constituencies, including Indigenous communities or audiences.
- Experience supporting academic programs, center operations, program administration, or higher education operations.
- Experience coordinating administrative processes, meetings, events, or program activities involving timelines, recurring deadlines, and collaboration across staff, students, partners, or university offices.
- Evidence of strong organizational and workflow-management skills, including the ability to track tasks, maintain accurate records, manage calendars, adapt to changing priorities, and follow activities through completion.
- Experience drafting, editing, proofreading, or coordinating clear, accurate, accessible, and audience-centered communications, including outreach, social media posts, newsletters, or print and digital materials.
- Experience using common communication, scheduling, and administrative tools, with demonstrated ability to learn new platforms and systems; familiarity with Canva, Salesforce or comparable CRM tools, websites, newsletters, or social media platforms is helpful.
Working Environment:
- Activities are primarily performed in a regular, climate-controlled office setting.
- Regular use of standard office equipment, including a computer, keyboard, and phone.
- May require occasional evening or weekend work in support of AIS and CIE programs and events.
Department Statement:
The American Indian Studies (AIS) program at Arizona State University advances Indigenous education through academic programs, teaching, scholarship, student engagement, and relationships with Indigenous communities. AIS offers undergraduate and graduate programs and courses that center Indigenous perspectives, sovereignty, self-determination, and community-engaged approaches to teaching and learning. The Center for Indian Education (CIE), housed within AIS, supports scholarship, leadership development, community-driven partnerships, and public engagement in Indigenous education. Through its academic programs, center activities, staff expertise, and partnerships, AIS supports student success and contributes to the advancement of American Indian and Indigenous Studies at ASU and beyond.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
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ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator
Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
