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Open nowPosted 19 days ago

Office Manager / PA to Founders

nordicknotsab22 open roles

Where
Stockholm, Sweden
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Your applicationOpen nowOffice Manager / PA to Foundersnordicknotsab · Stockholm, Sweden

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  2. 3.5%3 days
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  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 19 days ago

The posting

Nordic Knots is looking for an experienced, highly organised and service-minded Office Manager / PA to the Founders to create an exceptional workplace experience and provide trusted, proactive support to our founders.

This is a central role at the heart of Nordic Knots. You will take full ownership of the day-to-day office experience, ensure that practical operations run seamlessly and help bring our culture and standards to life across the organisation. Alongside this, you will support our founders with calendar management, travel, meetings and day-to-day coordination, always working with discretion, sound judgement and a strong sense of priority.

The right person combines a genuinely hands-on mindset with maturity, structure and a sharp eye for detail. You are naturally one step ahead, take pride in creating order and thoughtful experiences, and know how to navigate a global context, ensuring that employees beyond the head office feel equally included, connected and cared for, regardless of where they are based.

Key Responsibilities

  • Provide proactive, high-trust support to the founders, managing calendars, meetings, priorities, travel and practical logistics with discretion and sound judgement.
  • Take full ownership of the daily office operations and maintain a welcoming, functional and distinctly Nordic Knots workplace.
  • Continuously improve office routines, shared spaces and ways of working to support collaboration, energy and pride.
  • Plan and deliver internal events and initiatives that strengthen culture, engagement and connection across offices, remote teams and international locations.
  • Coordinate travel across the organisation and develop efficient, consistent and scalable global processes.
  • Manage office purchasing, invoices, expenses, budgets and related administration accurately and on time.
  • Own relationships with the landlord, property management and external suppliers, ensuring that facilities matters are resolved promptly and to a high standard.
  • Coordinate practical onboarding, workplace safety and office routines to create a smooth, welcoming and consistent employee experience.

About you

You bring qualified experience supporting founders or senior executives in a high-trust capacity, with responsibility for complex calendars, shifting priorities, travel and confidential matters. You have also led office operations and workplace experience across multiple locations, creating consistent standards while adapting to local needs.

You understand the pace, ambiguity and hands-on nature of an international scale-up environment. You anticipate needs, make sound decisions and move seamlessly between strategic coordination and practical execution. Previous experience from a similar global role, ideally within a founder-led organisation, is highly advantageous.

Calm, discreet and highly dependable, you combine a strong service mindset with personal integrity and high standards. You notice what needs to be done, take ownership and follow through with care.

Nordic Knots

Nordic Knots was founded in 2016 by Liza Laserow, Fabian Berglund, and Felix Berglund. We are a fast-growing direct-to-consumer Scandinavian interior design brand with the USA as our major market.

Nordic Knots was born from a culture of thoughtful design that lasts beyond seasons and trends. Fusing function and aesthetics with a Scandinavian sensibility, we craft timeless textiles for the modern home. We believe that great textiles are foundational and can transform a house into a harmonious home framing the most beautifully curated lives.

The head office as well as the flagship store is located at Birger Jarlsgatan in central Stockholm. We have a constantly growing team in Sweden, the USA, France, and the UK.

What We Offer

We are a driven team with high ambitions and an entrepreneurial, open-minded culture where new ideas and initiatives are encouraged. At Nordic Knots, everyone plays a meaningful role in contributing to our continued growth. We value diversity and inclusion and welcome applicants who bring different perspectives, experiences, and ideas to our team.

Location & Travel

This position is based at our headquarters in Stockholm, Sweden.

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