The posting
Position Overview
The Administrative Executive is responsible for supporting the smooth day-to-day operations of the office through effective front desk management, office administration, facilities coordination, and operational support. This role serves as a key point of contact for internal staff, visitors, vendors, and service providers, ensuring efficient administrative processes and a well-maintained working environment. The incumbent will also support finance-related administrative matters, expense claims processing, internal communications, and general operational coordination across departments.
Key Responsibilities
- Incharge front desk operations, visitor registration and call handling.
- Manage office stationery and pantry supplies, including inventory monitoring, purchasing, and budget planning, while reviewing expenses to ensure cost efficiency.
- Oversee daily office administration and facilities management to ensure smooth office operations.
- Handle end-to-end monthly expense claims processing, ensuring accuracy and compliance with company policies.
- Provide full administrative and operational support across teams, including support to senior management when required.
- Managed internal communications (emails, calls), ensuring timely and professional responses.
- Coordinated vendor sourcing, quotations, and purchase approvals for office and IT needs.
- Assist in filing, scanning, sorting and organising documents, both physical and electronic.
- Manage flight and accommodation booking for business trips.
Qualification and Skills
- Minimum Diploma in Business Administration or related studies.
- Proficient in Microsoft Office.
- Minimum Two years of related working experience.
- Able to work independently and manage tasks effectively.
- Responsible, proactive and eager to learn.
- Good communication and interpersonal skills.
