The posting
General Position Summary
This position is responsible for the day-to-day full recruitment cycle tasks, recruiting related marketing and sales administration.
Essential Job Functions
Recruiting and HR administration
- Handles the full cycle recruiting taking care of both clients and candidates.
- Receives job orders and applicants’ data and enters the information into the company’s system.
- Collaborates with hiring managers to understand hiring requirements and develop recruitment strategies.
- Coordinates requests and handles communication and inquiries between clients & candidates and company’s internal personnel as a full cycle recruiter.
- Files and maintains related documents, HR database and confidential information.
- Researches for recruiting related on various career websites, competitors and the current market.
- Reviews resumes and screens applicants to identify qualified candidates for open positions and make an introduction in writing for clients.
- Coordinates and schedules interviews between candidates and clients.
- Communicates with candidates and clients on job offers and negotiate salary packages and facilitate the hiring process for selected candidate(s).
- Closely communicates with both candidates and clients and provides interface with corrective actions as necessary.
- Builds and maintains strong relationships with candidates and clients through consistent follow-ups through visiting, calls and e-mail in order to maintain a talent pipeline for future hiring needs.
- Other duties may be assigned depending on the company needs.
Marketing
- Researches and gathers information about competitors’ information, the market information on such as existing companies and new prospects/companies and potential applicants.
- Constantly coordinates and updates the job postings on online platforms.
- Digital marketing: Improve ONEPOWER's website, its online presence and social media accounts.
- Updates company marketing materials and website content periodically to ensure accuracy and relevance.
- Researches and places advertisements for ONEPOWER on various websites.
- Assists in developing and implementing marketing strategies to promote traffic to our company website and job postings.
- Collaborate with the marketing team to execute digital marketing campaigns including SEO, SEM and social media marketing.
- Stay updated on industry trends and best practices to enhance the company’s marketing efforts.
- Other duties may be assigned depending on the company needs.
Office and Sales Administration
- Translate and interpret from Japanese to English and versa-versa
- Answers phone calls, corresponds emails, and enters data
- Prepares documents, worksheets, and emails in English and/or Japanese
- Occasionally assists to prepare presentations at various meetings
- Maintains excellent communication, both written and verbally with employees, management, candidates, and clients
- Other duties may be assigned depending on the company need
Other & Miscellaneous
• Seeks constant improvement, more efficient and less expensive ways and means in work processes.
- Performs special projects and other miscellaneous duties as assigned by senior management.
- Maintains high ethical standards in the workplace.
- Reports all irregular issues and problems to management for solution.
- Maintains good communication with the Company’s staff and management & outside contacts.
- Must be able to work overtime when needed.
- Complies with all company policies and procedures.
Job Dimensions (Knowledge, Skills, & Abilities or KSAs)
Essential KSAs Needed
Accuracy, Attention to Detail, College Writing, Communications: Speaking, Reading & Writing in English and Japanese, Confidentiality, Dependability/Reliability, Diplomacy, Ethics, Flexibility/Adaptability, Initiative/Follow-Through, Listening & Understanding, Math Skills: Basic, Multi-tasking, Office
Equipment Usage, Personal Computer Usage, Problem-Solving, Team Participation, Time Management, Customer Relations
Minimum Qualifications
Education Requirements
• Bachelor (B.A) degree is preferred; or three to five years related experience and/or training; or equivalent combination of education and experience.
Work Experience Requirements
- English and Japanese language skills (speaking, reading and writing)
- Translation and interpretation experiences at the business level is preferred.
- 3+ years of experience in Administrative, Customer Service, HR, Accounting and/or Sales Support.
- Has understanding and knowledge of Japanese business practices.
- Good organizational, time management and communication skills.
- Knowledge of document processing, department support, managing files and records.
- Proficient with Adobe, Microsoft Windows, Excel, PowerPoint, Word and Outlook.
- Ability to work independently and/or in a team environment.
- Excellent interpersonal and communication skills, with a positive, team player attitude.
- Must be able to work some overtime when needed.
Tools & Equipment Used
- General office equipment including phones, fax, copier, scanner, personal computer and calculator, etc.
- Software includes the use of Windows operating system and MS Office applications, etc.
- Mobile communications equipment including laptop computer and cellular phone, etc.
Travel & Driving Requirements
The following travel and driving requirements are required of the incumbent into this position.
Local Travel:
Occasionally
Domestic Overnight Travel:
Occasionally
International Travel:
No
