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Open nowPosted 12 days ago

Business Support Administrator

OPTIMUM SOLUTIONS (SINGAPORE) PTE LTD

Pay
SGD 2,500 – SGD 3,500 a month
Where
Singapore
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Your applicationOpen nowBusiness Support AdministratorOPTIMUM SOLUTIONS (SINGAPORE) PTE LTD · Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on OPTIMUM SOLUTIONS (SINGAPORE) PTE LTD's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: posted 12 days ago

The posting

What You'll Do

Contracts & Budgets

  • Prepare and submit eMemos and e-CRFs on behalf of requestors, making sure contracts are renewed before they expire
  • Track OPEX/CAPEX budgets, purchase requisitions, purchase orders, invoices and goods receipts
  • Work with Procurement and Finance on maintenance and licence renewals

Incident & Problem Tracking

  • Keep incident and problem records accurate and up to date
  • Follow up on missing impact descriptions and problem tickets stuck in draft or review

Audit, Risk & Compliance

  • Organise audit records, findings and supporting documents so they are easy to retrieve
  • Track audit actions, mandatory training and timesheet compliance

People & Onboarding

  • Run smooth onboarding and offboarding so new joiners are ready from Day 1 (staff pass, laptop, LAN ID, system access)
  • Coordinate with HR and use Workday to gather new hire information

Documentation & Governance

  • Write and refresh SOPs and knowledge documents
  • Keep files organised across uCloud, Confluence and SharePoint
  • Set up meetings, capture minutes and follow up on action items
  • Prepare reports and inputs for pillar-level reporting

Business Continuity & Readiness

  • Coordinate with business teams on BCP, Disaster Recovery activities and call trees
  • Support team readiness for OS patching, maintenance windows and Control-M scheduled activities
  • Handle routine tasks such as health-check coordination, blackout window submissions and change request (CRQ) raising

What We're Looking For

  • 1 to 4 years of experience in IT operations support, administration or a financial institution
  • Strong in Microsoft Excel (data tabulation and reporting) and PowerPoint
  • Excellent organisation. You can juggle multiple priorities, such as several onboardings in one day, without dropping the ball
  • Clear written communication and an eye for detail in documentation
  • Comfortable working with incident and problem management processes
  • Experience with budgets, supplier contracts, memos or invoices is a plus
  • Familiarity with Workday or HR processes is a plus
  • Banking or financial services exposure is preferred but not essential

Posting text belongs to the employer. Removal requests: contact us.

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