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Open nowFirst seen 33 hours ago

Executive Assistant

Outsourcey Global1,275 open roles

Where
Remote
Work mode
Remote
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Your applicationOpen nowExecutive AssistantOutsourcey Global · Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Outsourcey Global's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: first seen 33 hours ago

The posting

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

  • Exceptional Organizational Skills: Ability to juggle multiple tasks, manage priorities, and keep operations running smoothly in a fast-paced environment.
  • Tech-Savvy & CRM Proficiency: Experience with CRM systems (High Level, ClickUp) and task management tools (Asana, Notion) is essential.
  • Knowledge of QuickBooks and spreadsheets is a plus.
  • Strong Communication Skills: Fluent in American English with minimal accent, excellent formal and casual written communication, and the ability to connect with clients and team members.
  • Problem-Solving & Initiative: Must be self-motivated, have a figure it out mindset (A2FSO), and proactively address challenges with minimal supervision.
  • Attention to Detail: Proven ability to handle tasks with high accuracy, particularly in managing documentation, inventory, and customer communications.
  • Goal-Oriented & Client-Focused: Driven to achieve goals, follow directions precisely, and ensure an outstanding customer experience with every interaction.
  • Long-Term Commitment: Seeking candidates looking for a long-term role, eager to grow within the company, and who are not afraid to take on challenges and contribute to building a strong team.

Core responsibilities:

  • Executive Support: Manage calendar, schedule meetings, and handle day-to-day administrative tasks to free up leaderships time and allow them to focus on sales and strategy.
  • Client Communication: Act as the main point of contact for customers, handling inquiries, troubleshooting, and providing updates via phone, email, social media, and text to ensure client satisfaction.
  • Documentation & Inventory Management: Manage inventory tracking, update records in FillQuick, and handle technician schedules to ensure smooth operations and accurate reporting.
  • Administrative Coordination: Assist in downloading, organizing, and uploading documents to QuickBooks, coordinating payroll, and managing technician e-sign documents.
  • Customer Support & Issue Resolution: Respond to customer queries, handle Facebook/Instagram ad engagement, and assist with proposal creation to support ongoing sales efforts.
  • Operational Oversight: Ensure timely submission of completed manifests, manage weekly inventory counts, and support with payroll and account updates as needed.
  • CRM & Task Management: Maintain customer records and tasks using tools such as High Level, ClickUp, and Asana, ensuring accurate data entry and smooth operations.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

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One press. We do the rest.

  1. A CV for this posting

    Written against Outsourcey Global's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Outsourcey Global's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Outsourcey Global's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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3×

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  • How it was written, and how the review scored it
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  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

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The numbers game

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