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Open nowFirst seen 34 hours ago

Executive Assistant

Outsourcey Global1,275 open roles

Where
Remote
Work mode
Remote
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Your applicationOpen nowExecutive AssistantOutsourcey Global · Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Outsourcey Global's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: first seen 34 hours ago

The posting

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Industry Experience: Minimum 5 years of experience in an executive assistant, project coordinator, or procurement role within the construction, interior design, or home renovation industry. Procurement & Supply Chain Knowledge: Strong understanding of procurement processes, vendor negotiation, and inventory tracking for construction materials and interior finishes. Project Management Skills: Experience coordinating timelines, tracking shipments, and ensuring subcontractors and vendors stay on schedule. Administrative Expertise: Proficiency in contract management, document organization, and maintaining accurate project records. Tech-Savvy & Software Proficiency: Familiarity with project management and inventory tracking software used in the home renovation industry. Materio and CompanyCam software experience preferred. Strong Communication & Problem-Solving: Ability to coordinate between multiple stakeholders, address delays, and proactively find solutions to keep projects moving efficiently.

Core responsibilities:

Administrative & Office Support: Manage calendars, schedule meetings, and handle correspondence for leadership; ensure seamless day-to-day administrative operations. Construction Timeline Coordination: Maintain and update project timelines, ensuring subcontractors, vendors, and suppliers adhere to deadlines; communicate with teams to resolve scheduling conflicts. Vendor & Subcontractor Communication: Liaise with subcontractors, suppliers, and clients to confirm orders, verify deliveries, oversee punch list items, and ensure smooth project execution. Procurement & Order Management: Oversee procurement activities, sourcing materials, fixtures, and furnishings for kitchen and bathroom remodels, sourcing for interior design projects, verify purchase orders, input product cost + shipping cost, and ensure all receipts are entered into the software program. Logistics & Shipment Tracking: Track shipments, update project management software with delivery statuses, and proactively address delays or missing items to keep projects on schedule. Contract & Documentation Management: Prepare and review contracts, purchase orders, and agreements with vendors and subcontractors; ensure all paperwork is accurately completed and filed.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

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  1. A CV for this posting

    Written against Outsourcey Global's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Outsourcey Global's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Outsourcey Global's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

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  6. The interview in your calendar

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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3×

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  • Who got the interview, and who heard nothing

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We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

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