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Open nowFirst seen 4 days ago

Admin Executive

Q2 HR Solutions - Group of Companies328 open roles

Pay
₱20,000 – ₱30,000 a year
Where
Makati City, Metro Manila, Philippines
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Your applicationOpen nowAdmin ExecutiveQ2 HR Solutions - Group of Companies · Makati City, Metro Manila, Philippines

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Q2 HR Solutions - Group of Companies's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 4 days ago

The posting

Job Overview

We are looking for a detail-oriented Admin Executive to support marketing and finance operations, with a strong focus on Marketing Development Funds (MDF) and marketing expense management. This role plays a key part in ensuring accurate tracking, timely submission, and proper documentation of marketing-related expenses while coordinating closely with internal teams and external suppliers.

Key Responsibilities

MDF & Marketing Expense Management

  • Coordinate and monitor all MDF and marketing-related expenses to ensure timely submission and approval
  • Prepare and submit marketing expense claims in compliance with internal finance policies
  • Maintain accurate records of approved budgets, expense utilization, and pending claims
  • Follow up with finance teams on claim status and assist in resolving discrepancies

Data Entry & Documentation

  • Ensure accurate data entry for supplier invoices, purchase orders, and expense requests
  • Maintain organized digital and/or physical filing systems to support audit requirements
  • Reconcile supplier invoices against approved expense requests and supporting documents

Supplier & Internal Coordination

  • Liaise with suppliers to collect invoices and required documentation
  • Coordinate closely with Marketing, Finance, and GTM teams to align on expense timelines and approvals
  • Provide support for the supplier onboarding and information updates when needed

Qualifications & Requirements

  • Education: Diploma or Bachelor's degree in Business Administration, Accounting, Finance, or a related field
  • Experience: 2–4 years of experience in administrative, finance, or operations support (marketing-related exposure is an advantage)
  • Skills & Competencies: Strong attention to detail and accuracy Excellent organizational and time management skills Proficiency in Microsoft Excel; familiarity with expense or finance management systems is a plus Good communication and interpersonal skills High level of integrity when handling confidential financial information

Why Join Us?

  • Competitive salary within the PHP 20K–30K range
  • Exposure to cross-functional teams and marketing operations
  • Opportunity to strengthen finance, documentation, and stakeholder coordination skills
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  1. A CV for this posting

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