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Open nowFirst seen 3 days ago

Sales Administrator

Quantum Machines68 open roles

Where
Chicago
Work mode
Hybrid
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Your applicationOpen nowSales AdministratorQuantum Machines · Chicago

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Quantum Machines's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market. Quantum Machines postings stay open a median of 1 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

Quantum Machines median: 1 days open

The posting

Quantum Machines is a global leader in control systems for quantum computing, a field on the verge of exponential growth, bringing about opportunities like those made possible with the invention of classical computing 50 years ago.

At QM, we provide the world’s most leading researchers and organizations with the critical tools they need to develop useful quantum computers. QM’s hardware and software represent a new paradigm for controlling quantum computers, from a single qubit to hundreds and thousands. We are assembling the strongest team of professionals in the world with the goal of revolutionizing how quantum computers are built and controlled and accelerating their arrival. Quantum Machines is backed by globally recognized venture capital sponsors, including TLV Partners, Battery Ventures, Red Dot Capital Partners, Avigdor Willenz’ investment group, Harel Insurance, and others.

We are looking for a self-motivated Sales Administrator to be an integral part of our Sales Operations team. You will be responsible for managing the opportunity and order fulfillment processes within the Sales team, and play an integral part in coordinating customer success in partnership with various others across the company. In this position, you’ll work closely with Sales leadership, Solution Engineers, Customer Success, Operations, and Finance.

Responsibilities

  • Support the global sales team's end-to-end order management process—from quotations and purchase orders to internal order processing, shipping, delivery, and installation.
  • Coordinate between customers, the Sales team, and internal QM departments to ensure a seamless customer experience from order placement through invoicing.
  • Provide daily updates on sales documentation and customer order status to internal stakeholders and customers, as needed.
  • Assist the Finance team in maintaining accurate and timely invoicing processes.
  • Collect and maintain customer and order data, ensuring accurate records in Salesforce CRM and other QM business systems.
  • Collaborate with the global Sales team to support sales activities and help drive the pipeline toward revenue goals.

Requirements

  • 2-5 years of experience in a similar Sales Administration or Sales Operations role within a B2B high-tech company - Must.
  • Familiarity with Salesforce and Microsoft Dynamics is an advantage.
  • Fluent in spoken and written English – Must.
  • Highly organized, with the ability to manage multiple priorities and coordinate complex processes across global teams.
  • Strong attention to detail, with excellent organizational and administrative skills.
  • Proactive, self-motivated, and solution-oriented with a "can-do" attitude.
  • Able to work independently while collaborating effectively with cross-functional teams.
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    The review screen in CV Rocket: how each CV was read, round by round.

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