The posting
Do you have extensive experience providing executive-level support to CEO, C-suite leaders and Boards? Do you thrive in a fast-paced, international environment where strategic foresight, absolute discretion, and proactive execution are vital?
On behalf of EIT Water, Randstad is looking for an experienced, structured, and diplomatic Executive Assistant on a part-time basis approx. 18.5 hours per week for their office in Aarhus.
who EIT Water are
EIT Water is Europe's innovation community for water, marine and maritime (WMM) sectors and ecosystems. We connect industry, innovators, researchers, educators and policymakers to tackle the most urgent WMM challenges from scarcity, drought and flooding to pollution and ecosystem decline. By bringing together the right ideas, ingenuity and investment, we build real-world solutions that strengthen Europe’s water resilience, support the blue economy and protect ecosystems from source to sea.
EIT Water is part of the European Institute of Innovation and Technology (EIT), a body of the European Union. Together with the EIT Community, Europe’s largest innovation network, we strengthen resilience, sustainability and competitiveness.
about the role
Reporting directly to the CEO, you will serve as the trusted right hand and key operational support for both the CEO and the broader C-Suite leadership team at EIT Water.
In this senior executive support capacity, you will anticipate leadership needs, convert high-level ideas into actionable roadmaps, and foresee operational bottlenecks before they arise. The role requires handling sensitive, confidential matters with the highest level of integrity, while maintaining a polished, diplomatic communication style across diverse cultures and senior stakeholders.
key responsibilities
• Work closely with and provide dedicated, proactive support to the full EIT Water C-Suite leadership team
• Manage the CEO’s complex calendar, high-level correspondence, priorities, and international travel arrangements
• Prepare and quality-assure briefing materials, agendas, presentations, and background documentation for leadership and Board meeting
• Attend executive and Board meetings to take accurate minutes, record formal decisions, and track action items through to completion
• Translate ideas and executive discussions into structured roadmaps to support C-Suite priorities and projects
• Anticipate executive needs, identify potential bottlenecks early, and clearly articulate priorities and challenges to leadership
• Professionally screen and filter incoming requests, diplomatically managing conflicting priorities and schedules
qualifications
• Minimum 5 years of proven experience supporting C-suite leaders or Boards in complex, fast-paced, international environments
• Advanced skills in Microsoft 365 applications (PowerPoint, Excel, Word, Teams, Outlook)
• Full professional proficiency in both spoken and written English is required, as English is EIT Water’s daily corporate language
competencies
You are highly structured, hands-on, and proactive, with a proven ability to maintain full composure even under shifting deadlines. Approaching your work with a solution-driven mindset, you naturally foresee operational challenges, filter executive requests, and navigate conflicting priorities with ease. You bring exceptional interpersonal skills and a polished, diplomatic approach when engaging with senior internal and external stakeholders across diverse cultures, combined with absolute discretion, sound judgment, and unwavering loyalty when handling confidential and strategic matters.
what EIT Water offers
• An influential, central role working directly alongside senior leadership in an ambitious, mission-driven international organisation dedicated to water innovation and sustainability.
• A professional, multicultural workplace culture with high standards and strategic impact.
• A flexible part-time role, where your organizational excellence directly optimizes executive performance.
practical details
This is a temporary part-time position based in Aarhus, requiring approximately 18.5 hours per week. The assignment starts as soon as possible and runs until June 30, 2027, with English as the daily corporate language.
¤recruitment process
Randstad is managing the recruitment process on behalf of the client. We review applications and invite candidates for interviews on an ongoing basis, so please submit your application and CV as soon as possible.
If you have any questions regarding the position, please feel free to reach out to Manager Lone Clark at [email protected] or Specialist Marie Schwartz at [email protected]. All applications are treated confidentially.
about randstad
Randstad is the world’s largest talent company and a partner of choice to clients. As a Partner for Talent, we are committed to providing equitable opportunities to people from all backgrounds and helping them remain relevant in the rapidly changing world of work.
We have a deep understanding of the labour market and help our clients to create the high-quality, diverse and agile workforces they need to succeed. We support people to realise their true potential throughout their entire working life. This is what we do and what motivates us every day.
Randstad DK is part of the international Randstad Group. Every day, we help more than 600,000 people around the world find jobs. We specialise in finding, attracting, and retaining skilled talent to power businesses at speed and at scale. Randstad DK is a leader in this field, with offices in Copenhagen, Aarhus, Aalborg, and Kolding.
