The posting
Talent Training & Culture Department Office Administration Excellence Coordinator 2026 Reports To: Senior Human Resources Manager, Internal Strategy Works Closely With: Talent, Training, & Culture, Joint Health & Safety Committee Job Status: Full Time, Permanent, Salary Work Hours: Monday to Friday, 9:00am-5:00pm Work Location: On-site, 4 days per week at 115 Saulter Street, Toronto and up to 1 day per week at 34 Vansco Road, Etobicoke The Position At Real Food for Real Kids, we're on a mission to fuel healthy futures by preparing and delivering tens of thousands of fresh meals and snacks to children every day.We're looking for a highly organized, proactive People & Office Coordinator to help keep our people, workplace, and administrative systems running smoothly. This role combines workplace operations, health and safety coordination, employee support, and administrative project work.You'll be the person who notices opportunities to improve processes, creates systems that make work easier, and helps ensure employees have the tools, information, and the support they need to succeed. This role is ideal for someone who enjoys variety, loves creating order from complexity, and gets excited about finding smarter ways of working through technology, automation, AI tools, and continuous improvement. Key Responsibilities Workplace Operations & Administration
Coordinate office operations, supplies, signage, mail, visitor management, and workplace systems
Support company events, employee meetings, training sessions, and special projects
Serve as a professional point of contact for internal and external stakeholders
Identify opportunities to streamline workflows and improve efficiency
Leverage technology, automation, and AI tools to reduce administrative burden and improve effectiveness
Health & Safety Coordination
Coordinate Joint Health & Safety Committee (JHSC) meetings, documentation, and follow-up activities
Maintain health and safety records, training documentation, and compliance tracking
Support inspections, audits, corrective actions, WSIB administration, and return-to-work programs
Coordinate emergency preparedness activities, fire wardens, and annual drills
Employee & HR Support
Assist with the coordination and administration of the employee lifecycle, including onboarding, internal transfers, and offboarding activities.
Support employee engagement initiatives by coordinating recognition programs, wellness activities, social events, and company celebrations
Maintain accurate employee training records, certifications, attendance logs, and learning documentation to ensure compliance with organizational and regulatory requirements.
Assist with training administration within learning management systems
Support HR reporting, compliance tracking, and employment documentation
Employee Experience & Culture
Support employee recognition and engagement initiatives
Support with planning company events, team-building activities, and learning opportunities
Maintain internal communication channels and newsletters
Support professional development programs and culture-building projects
Support employee recognition initiatives by promoting Kudos, service anniversaries, birthdays, and other recognition programs through internal communication channels.
What We’re Looking For
2–5 years of experience in administration, office coordination, workplace operations, or employee support roles
Proficiency with Google Workspace & Microsoft Office
Strong organizational and communication skills
A passion for building systems and improving processes
Comfort using technology, software platforms, and AI tools
Ability to manage multiple priorities and work cross-functionally
Alignment with RFRK’s values and mission
Additional Skills
Proficiency with Canva and/or Adobe Creative Suite, with the ability to create professional internal & external communications, presentations, signage, newsletters, and employee engagement materials.
Event planning and employee engagement program coordination
Nice-to-have
Experience working with an HRIS & Learning Management System
Role Specific Competencies
Effective Communication
Detail Orientation
Relationship Management
Initiative
Adaptability & Organization
Description of physical demands and work environment Combination of office environment and production floor. Generally stationary in nature, but may require standing and walking for up to 50% of the time. Work is generally performed in an office environment with standard office equipment and without hazardous or unpleasant conditions (caused by noise, temperature, lighting, etc.). We may require that you work outside of your core work hours sometimes.
