Facilities Space Planner

The posting

Join our team as Facilities Space Planner at Roth IAMS!

Are you an experienced Space Planner with a passion for delivering high-quality outcomes and driving operational excellence? Roth IAMS is a growing, industry-leading firm specializing in integrated asset management and capital planning services across North America. Our services include Facility Condition Assessments (FCAs), Facilities and Space Planning, Accessibility Assessments, Structural Assessments, and Capital Asset Database Management. We serve higher education, K-12 schools, healthcare facilities, municipal and provincial governments, and more.

Job Summary:

Roth IAMS is seeking a detail-oriented and collaborative Space Planner to support our Facilities Master Planner and broader project delivery team. This role is central to the firm’s ability to deliver high-quality, evidence-based space planning solutions across a diverse portfolio of clients, including government agencies, municipalities, K-12 schools (public and private), colleges and universities, and medical and healthcare facilities.

The Space Planner will work directly under the supervision of the Facilities Master Planner, assisting with the analysis, design, documentation, and project management of space planning engagements from inception through delivery. The ideal candidate brings hands-on experience with space utilization studies, CAD/CAFM tools, stakeholder engagement, and the preparation of professional planning reports and presentations.

Key Responsibilities:

· Conduct space utilization surveys, walkthroughs, and occupancy studies across government, K-12, post-secondary, and healthcare facilities

· Analyze current and projected space needs; develop and present options and feasibility assessments to internal teams and clients

· Prepare block plans, stack plans, adjacency diagrams, and detailed floor plan layouts using AutoCAD, Revit, or equivalent CAD software

· Maintain and update CAFM/IWMS databases with accurate space inventory, room classifications, and occupancy data

· Produce concise, evidence-based planning reports, utilization analyses, and graphic presentations following Roth IAMS report formats and brand standards

· Ensure all deliverables comply with local, provincial/state, and federal regulations, building codes, accessibility standards (ADA/AODA), and applicable sector guidelines

· Maintain accurate records and project files; contribute to the firm’s capital asset database management activities

· Support quality assurance reviews of drawings, specifications, and written deliverables prior to client submission

· Benchmark space utilization against sector-specific standards (e.g., GSA, provincial school facility guidelines, post-secondary space norms, healthcare planning guidelines)

· Identify opportunities for space consolidation, repurpose, or reconfiguration to support client operational objectives

Project Support – Facilities Master Planner:

· Assist the Facilities Master Planner in all phases of facilities master planning studies, from scoping through final report delivery

· Prepare and review scopes of work, cost estimates, schedules, and deliverable frameworks for space planning projects

· Support feasibility studies, business cases, and program of requirements (POR) documents for capital projects

· Coordinate with architects, engineers, project managers, and client representatives to ensure plans reflect user needs and comply with applicable codes and regulations

· Track project plans, timelines, task details, and status updates; flag issues proactively to the Master Planner

· Compile field notes and photographic documentation from site visits into structured reports

Multi-Sector Client Engagement:

· Serve as a responsive point of contact for clients in government, municipal, K-12, higher education, and healthcare sectors on space-planning deliverables

· Facilitate stakeholder workshops, focus groups, and departmental interviews to capture space requirements and operational workflows

· Present planning options and recommendations clearly and professionally to diverse audiences, including elected officials, senior administrators, facilities managers, and clinical teams

· Assist clients in developing space management policies, standards, and long-range facility plans aligned with their strategic objectives

Qualifications:

· Bachelor’s degree in Architecture, Interior Design, Urban Planning, Facilities Management, Environmental Design, or a related discipline

· Master’s degree in a relevant field is an asset

· Minimum 3–5 years of progressive experience in space planning, facilities planning, or interior design in a professional or institutional setting

· Demonstrated experience working with at least two of the following sectors: government/municipal, K-12 education, post-secondary education, or healthcare/medical facilities

· Experience supporting or contributing to master planning studies, feasibility assessments, or capital planning processes

· Exposure to public sector procurement processes and client management protocols is an asset

· Proficiency in AutoCAD required; experience with Revit and/or BIM workflows strongly preferred

· Experience with CAFM/IWMS platforms (e.g., Archibus, Planon, FM:Systems, iOFFICE, or equivalent)

· Working knowledge of space utilization analysis and reporting tools

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Microsoft Project or equivalent scheduling tools

· Competency with graphic presentation software (e.g., Adobe InDesign, Illustrator, Bluebeam, or Canva)

· Familiarity with ArcView GIS software and tools for site and campus planning is an asset

· Solid understanding of building codes, zoning regulations, and accessibility requirements (ADA, AODA, NBC)

· Knowledge of space planning standards applicable to K-12, post-secondary, government/GSA, and healthcare environments

· Awareness of LEED certification criteria and sustainable design principles

· Familiarity with public sector and institutional procurement frameworks (RFPs, RFQs, contract management)

· Strong analytical and problem-solving skills; ability to synthesize complex data into clear planning recommendations

· Excellent written, verbal, and visual communication skills; ability to produce client-ready reports and presentations

· Ability to travel for up to one week at a time as project requirements dictate

· Highly organized with strong time management skills; capable of managing multiple concurrent projects under deadline pressure

· Collaborative team player; comfortable working with architects, engineers, planners, client stakeholders, and elected officials

· Proactive, self-directed, and responsive; able to operate effectively in both office and field environments

· A valid driver’s license and access to a reliable, insured vehicle are required (work-related mileage reimbursed)

Competencies:

Customer & Client Focus – delivers solutions that address user needs and exceed expectations

Analytical Thinking – interprets complex data and translates it into actionable planning strategies

Attention to Detail – produces accurate drawings, databases, and reports with high standards of quality

Communication Excellence – conveys technical content clearly to both expert and non-technical audiences

Collaborative Teamwork – works effectively across disciplines and with diverse client organizations

Adaptability – navigates shifting priorities, ambiguous briefs, and multi-sector project requirements

Continuous Learning – actively develops knowledge of evolving design, technology, and sustainability trends

Business Acumen – understands project economics and contributes to the profitability of engagements

Work Environment:

· Hybrid work arrangement – combination of home office and client site visits

· Travel up to 25–30% within the United States and Canada (work-related travel expenses reimbursed)

What We Offer:

· Competitive compensation package and bonus program.

· Comprehensive health benefits, 401K and generous Paid Time Off.

· Summer hours and Winter Holiday Shutdown.

Imagine: a workplace where passionate, collaborative, and curious professionals come together to tackle the world’s deferred capital renewal and maintenance backlog crisis—where your career and impact grow alongside the company. If you're ready to make a difference, apply today!

Please note that the description above is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Roth IAMS is an equal opportunity employer. We celebrate diversity, equity and inclusion in creating a welcoming and empowering environment for all employees.

Roth IAMS is committed to accommodating applicants with disabilities throughout the recruitment and hiring process. If you require any accommodation to apply or interview for a position with Roth IAMS, please reach out to [email protected] or directly to the recruiter you are working with. We are dedicated to work with you to best meet your needs.

If you’re ready to make a change and want to become part of a rapidly growing company, please apply. We thank all candidates for their submissions, however only successful candidates will be contacted for interviews.