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Open nowFirst seen 2 days ago

Accounts & Office Administrator

Run My20 open roles

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Your applicationOpen nowAccounts & Office AdministratorRun My

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 2 days ago

The posting

Job Description – Accounts & Office Administrator

Reports To

Managing Director / Contracts Manager

Role Overview

Our client are seeking a highly organised and detail-oriented Accounts & Office Administrator to manage the day-to-day financial administration, payroll, compliance reporting, and office operations of the business. The successful candidate will play a key role in supporting the smooth running of the company through accurate financial processing, regulatory compliance, supplier coordination, and administrative support to management and project teams.

This is a varied role suited to someone with strong accounting administration experience, excellent organisational skills, and the ability to work independently in a fast-paced environment.

Key Responsibilities

Payroll & Revenue Administration

  • Process weekly payroll accurately and on time using Thesaurus Payroll software
  • Submit Enhanced Reporting Requirements (ERR) and NAERSA Staff Pension returns via ROS
  • Prepare and submit monthly PAYE and Relevant Contracts Tax (RCT) returns
  • Maintain payroll records and ensure compliance with Revenue requirements
  • Operate Revenue Online Service (ROS) both online and offline

Accounts & Financial Administration

  • Prepare and issue sales invoices
  • Process purchase invoices and reconcile supplier accounts
  • Manage exchange rate differences on sterling purchases where applicable
  • Complete bank account reconciliations
  • Process and monitor supplier payments using Bank of Ireland Business Online, including payment approvals
  • Maintain accurate financial records using Sage 50 Accounts/Books
  • Assist with month-end and year-end financial administration

Taxation & Regulatory Compliance

  • Prepare and submit bi-monthly VAT returns and Annual Return of Trading Details
  • Prepare quarterly VIES returns
  • Prepare monthly Intrastat returns where applicable
  • Administer Relevant Contracts Tax (RCT) requirements for Principal Contractors and Subcontractors
  • Complete mandatory CSO monthly and annual statistical surveys

Operational & Project Support

  • Assist with updating payment claims and valuations to Principal Contractors
  • Support project administration activities including Method Statements and Risk Assessments
  • Order goods and materials as required
  • Review supplier quotations, invoices, and delivery documentation for accuracy
  • Liaise with suppliers and subcontractors regarding orders, pricing, and account queries

General Office Administration

  • Maintain organised office records and filing systems
  • Manage incoming calls, emails, and correspondence
  • Support management with administrative duties and reporting requirements
  • Assist with general office coordination and day-to-day operations

Skills & Experience Required

  • Previous experience in an Accounts Administrator, Office Administrator, Bookkeeper, or similar role
  • Strong knowledge of Irish payroll, PAYE, VAT, ROS, and RCT requirements
  • Experience with Sage 50 Accounts/Books and Thesaurus Payroll software
  • Experience processing payroll and Revenue returns
  • Strong bookkeeping and reconciliation experience
  • Excellent attention to detail and accuracy
  • Strong organisational and time management skills
  • Proficient in Microsoft Office applications
  • Ability to work independently and manage multiple priorities
  • Strong communication and interpersonal skills
  • Professional and confidential approach to financial information

Desirable

  • Experience within construction, engineering, or trade-related industries
  • Familiarity with contractor payment claims and valuations
  • Experience assisting with site documentation and compliance administration
  • Knowledge of banking platforms and online payment systems

Personal Attributes

  • Reliable and trustworthy
  • Highly organised and efficient
  • Proactive and adaptable
  • Positive and professional attitude
  • Strong problem-solving ability
  • Ability to work under pressure and meet deadlines
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