Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 4 days ago

House Manager / Family Assistant

sage-haus551 open roles

Where
Palo Alto, California, United States
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowHouse Manager / Family Assistantsage-haus · Palo Alto, California, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on sage-haus's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.7%1 day
  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.0%30 days
This job: posted 4 days ago

The posting

Job Title

House Manager / Family Assistant

Location

Palo Alto, CA 94301

Employment Type

Part-time | 20 hours per week

Schedule

Flexible Monday–Friday schedule, approximately 20 hours per week, with flexibility to create a consistent schedule that works well for both the family and candidate

Compensation

Target rate of $45/hour, commensurate with relevant experience and qualifications

Start Date

ASAP

Requirements

  • Maintain a smoke-free environment
  • Must be authorized to work in the United States
  • Reliable personal transportation required; mileage reimbursement provided for work-related driving
  • Comfortable using technology and learning digital systems to manage household information, calendars, projects, and logistics
  • Ability to work collaboratively and respectfully alongside established household support
  • Strong alignment with a health- and wellness-focused household

About Our Family

We are a warm, positive, and active family with elementary-aged children whose days are filled with activities, playdates, creative interests, and learning. Both parents are dedicated to their professional careers, with one working from home and the other commuting to the office. We are early risers, so mornings are active and a great opportunity to get the household organized and set up for a successful day.

We already have wonderful long-term household support in place, including childcare, cleaning, and laundry assistance. What we’re looking for now is the household’s operational connective tissue: someone who can manage everything that falls between the nanny and cleaners, keep an eye on the bigger picture, and make sure the details of family life stay organized and moving forward.

Health and wellness, community, learning, and time with friends and family are all important to us. We are a driven, thoughtful family with high standards who value kindness, efficiency, and intentionality. Trust is especially important to us. We hope to find someone who will take the time to learn our household, build that trust, and gradually take greater ownership of the systems and responsibilities that keep things running smoothly. Ultimately, we want this to grow into a long-term partnership with someone we can rely on and who can grow alongside our family.

Who You Are / What We’re Looking For

You are a strategic, proactive thinker who naturally looks several steps ahead. You can see the big picture, identify what needs attention, determine what is urgent versus what can wait, and thoughtfully sequence priorities without needing constant direction. You’re comfortable asking questions and seeking feedback while learning the household, with the goal of building trust and increasingly taking ownership.

You are highly organized, tech-savvy, and resourceful, with experience creating and maintaining systems that make a household more efficient. You enjoy managing family calendars, tracking systems, chore charts, spreadsheets, and other tools that keep information organized and easy to use. You’re comfortable with technology and creative tools like Canva and enjoy making systems both functional and engaging.

Collaboration is important. You’ll work alongside an established and highly valued nanny, so you should communicate thoughtfully, respect existing roles, and enjoy working as part of a team.

Health and wellness should genuinely resonate with you. The family values nutrition, movement, learning, community, and creating ease in everyday life, and wants someone who can thoughtfully reflect those values in their work.

Above all, you’re looking for a long-term partnership where trust can grow and you can become a dependable, integral part of the household.

Key Responsibilities

Family Support

  • Back-up occasional support with pick-ups/drop-offs
  • Back-up childcare
  • Prep backpacks/clothing/snacks, including washing backpacks every two weeks
  • Kid-related errands
  • Managing playdates and activities
  • Create and maintain physical chore charts and family challenge boards to help the kids stay engaged with chores, habits, and monthly family challenges.

Household Management & Organization

  • Create and/or maintain household organization systems
  • Daily resets and prep home for cleaners
  • Light tidying (dishes, surfaces, vacuum high-traffic areas)
  • Seasonal sizing/swaps (clothing, décor, bedding)
  • Prepare and coordinate donation drop-offs
  • Event/holiday/guest prep
  • Packing/unpacking for travel
  • Indoor plant care
  • Change batteries, light bulbs, smoke detectors, etc.

Deep Cleaning & Special Projects

  • Occasional deep cleans (fridge, oven, baseboards), including periodic washing of household textiles and covers
  • Refresh garage/mudroom/entry
  • Clean humidifiers/air purifiers
  • Organizational projects (toys, gear)

Inventory & Errands

  • Restock pantry/fridge/household supplies
  • Manage running household supply lists, maintaining thoughtful inventory systems to help prevent both shortages and unnecessary over-ordering
  • Manage household orders and subscriptions (Amazon/Costco/Target)
  • Returns, dry cleaning, gift shopping
  • Mail and package handling
  • Breakdown boxes

Meal Planning & Prep

  • Prep healthy meals/snacks, with an emphasis on healthy, high-protein, nutrient-dense foods and ingredients
  • Prep school lunches
  • Grocery shopping/deliveries, including managing grocery deliveries and/or pickups
  • Follow dietary needs/preferences
  • Kitchen clean-up and maintenance

Laundry & Linen Care

  • Organize and put away family laundry in coordination with the family's existing laundry service
  • Identify stained, damaged, or outgrown items and coordinate with the laundry service for appropriate care or treatment, or arrange for donation when needed
  • Maintain tidy and well-stocked laundry areas

Vehicle Management

  • Schedule maintenance
  • Fueling/cleaning/organizing family vehicles
  • Track registration/insurance

Vendor & Property Oversight

  • Oversee cleaners/contractors/landscapers
  • Research/coordinate repairs and quotes
  • Seasonal property maintenance
  • Manage outdoor spaces

Administrative & Personal Assistant Support

  • Travel planning and logistics
  • Calendar management (including household schedules)
  • Receipt/budget tracking
  • Event and appointment coordination

11. How to Apply

Please submit a short intro letter, an updated resume, and three professional references with contact information. This role requires a background check.

When you apply with Sage Haus, you’ll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don’t worry — you can unsubscribe at any time if it’s not for you.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against sage-haus's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on sage-haus's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    sage-haus's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.