The posting
Job Title: House Manager & Family Assistant (with Meal Prep Support & Back-Up Childcare)
Location: Hoboken, NJ 07030
Employment Type: Part-time (20–25 hours/week)
Proposed Start Date: ASAP
Compensation: $25–30/hour based on experience
Requirements:
- Maintain a smoke-free environment
- Reliable transportation (comfortable using family car, mileage reimbursement provided)
- Must be up-to-date on vaccinations (flu, COVID, etc.)
- CPR certification or willing to renew
- Fluent in Spanish preferred
Proposed Schedule:
- Monday to Friday, flexible day-time hours (e.g., 9:00 AM - 2:00 PM; 10:00 - 3:00 PM) with occasional weekend support and backup childcare when needed.
- Hours may increase to accommodate school breaks, weekend events, or extra childcare coverage.
About Our Family:
We’re a close-knit, fun-loving family of four with two lively boys, ages 4 and almost 2, who keep us smiling and on the go! As busy professionals with full-time careers, we’re looking for someone special to help us juggle it all. We need a highly organized, proactive, and warm individual to step in and provide vital support—whether it's lending a hand with meal prep, keeping our household running smoothly, or stepping in for back-up childcare. You’ll work alongside our full-time nanny and be an integral part of our family’s daily rhythm. If you’re someone who thrives in a fast-paced, family-centered environment and loves helping keep things organized, we’d love for you to become a key part of our family, helping us maintain a happy, organized, and loving home where everyone thrives.
Ideal Candidate:
We are looking for a team player with a professional demeanor, strong emotional intelligence (EQ), and excellent organizational skills. The ideal candidate will seamlessly integrate with our existing household support team, managing day-to-day needs and leading special projects independently. They will be proactive, anticipate needs, and help create a structured, organized environment that allows us to focus on our careers while enjoying quality family time. Additionally, we need someone who can positively manage our children’s high energy and occasional boundary-testing, with hands-on experience setting clear expectations, standing their ground when needed, and following through consistently—while maintaining a warm, nurturing approach that fosters respect.
Who You Are:
- Proactive: You take initiative and anticipate the family’s needs, ensuring things run smoothly even before they're asked.
- Organized: You love creating and maintaining household systems that keep everything in order, making life easier for everyone.
- Dependable: You’re reliable, always on time, and consistently follow through on tasks.
- Nurturing & Patient: You have a warm, calm demeanor and are comfortable interacting with children, especially during their routines. You create a supportive, emotionally attentive environment for the kids.
- Flexible: You adapt easily to the family’s changing needs, whether it’s adjusting your schedule or stepping in when the unexpected arises.
- Team-Oriented: You work well alongside our full-time nanny and other household team members, always maintaining a collaborative, positive attitude.
- Spanish-Speaking: Fluency in Spanish is preferred to align with our children’s language immersion at school.
Key Responsibilities:
Household Management & Organization:
- Organize and maintain household systems (closets, pantry, toys)
- Tidy and reset rooms daily, ensuring overall neatness and preparing for weekly cleaning services.
- Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
- Oversee seasonal clothing swaps and donation coordination
- Supervise or coordinate with service providers (e.g.,handymen, cleaners)
- Manage family calendars, appointments, and school activities
- Support packing/unpacking for trips
- Keep the home ready for family events, holidays, and guest stays
Meal Planning & Preparation:
- Plan and prepare fresh, healthy meals for lunch and dinner 3-4 times per week, focusing on balanced, protein-forward dishes with fresh vegetables, whole grains, and flavorful spices
- Pack school lunches and manage meal prep for the week
- Ensure meals adhere to family preferences and dietary needs; flavorful meals
- Shop for groceries and meal-related items, restock pantry, and maintain a clean kitchen
- Clean kitchen post-prep and manage kitchen tidiness
Family Support & Child Assistance:
- Provide backup childcare for school pickups, after-school care, and emergency coverage when needed
- Assist with transporting the children to extracurricular activities as their schedules evolve
- Help with weekend childcare support when Nanny is unavailable
- Assist with bookbags
Inventory Management & Errands:
- Create and manage running household supply lists
- Run household errands such as grocery shopping, dry cleaning, returns and gift shopping
- Manage package pickups, mail sorting, and deliveries
- Handle household supply inventory and ensure items are replenished regularly (e.g., toiletries, cleaning supplies)
Laundry & Linen Care:
- Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
- Iron, steam, and prepare outfits as needed, drycleaning weekly pick-up;
- Manage linens: rotate bedding, refresh towels, restock essentials
- Keep laundry areas tidy and well-stocked with supplies
Deep Cleaning & Special Projects:
- Manage home organization projects (e.g., pantry, toy storage, etc.)
- Assist with photo organization (family photos, creating gallery walls, and organizing digital photos)
- Oversee household deep cleaning projects as needed, refrigerator & oven
Vehicle Management:
- Schedule and oversee maintenance, oil changes, and inspections
- Ensure vehicles are fueled, cleaned, and organized
- Track registration, insurance and service schedules
Administrative & Personal Assistant Support
- Help with travel planning, research, scheduling and logistics
- Assist with coordination of events, appointments, and guest prep
How to Apply:
If you’re interested, we encourage you to apply! Please ensure to be ready to include the following:
- A short letter explaining why you believe you would be a great fit for this position.
- Your updated resume.
- At least 3 professional references with contact information.
This role requires a background check.
When you apply with Sage Haus, you’ll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don’t worry — you can unsubscribe at any time if it’s not for you.
