Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 20 days ago

Executive Assistant

scale army careers59 open roles

Pay
$1,300 – $1,600 a month
Where
Egypt
Work mode
Remote
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowExecutive Assistantscale army careers · Egypt

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on scale army careers's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

13.7% of postings close within 7 days. Measured by our own scanner across the market. scale army careers postings stay open a median of 21 days.

Share of postings closed within
  1. 2.3%1 day
  2. 4.8%3 days
  3. 13.7%7 days
  4. 22.1%14 days
  5. 37.6%30 days
  6. 59.1%60 days
This job: posted 20 days ago

scale army careers median: 21 days open

The posting

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is an established insurance agency with a long-standing presence in its market and an 18-person team. The agency manages a high volume of leads, client activity, and internal operations across several systems and is looking to bring on its first dedicated remote Executive Assistant to support the agency owner directly.

ROLE OVERVIEW

The Executive Assistant will help the agency owner stay organized, responsive, and focused on the highest-value priorities across the business. The role will initially focus on email management, calendar coordination, administrative follow-up, and manual reporting, with responsibilities expanding as the Executive Assistant becomes familiar with the agency’s operations and systems.

This role is suited to a proactive, highly organized professional who can work independently, handle sensitive information with discretion, and create structure across a busy executive’s day-to-day responsibilities.

LOCATION

Fully Remote | 9:00 AM - 5:00 PM EST

KEY RESPONSIBILITIES

EXECUTIVE & ADMINISTRATIVE SUPPORT

- Manage and organize the agency owner’s inbox, including sorting messages, flagging priorities, drafting responses, and ensuring important items do not get missed.

- Coordinate calendar scheduling, meeting reminders, rescheduling, and day-to-day administrative needs.

- Prepare meeting notes, action items, and follow-up communications as needed.

- Maintain a clear tracker of open tasks, priorities, deadlines, and pending decisions.

- Support ad hoc administrative projects, file organization, and internal documentation as needs arise.

REPORTING & DATA ORGANIZATION

- Prepare recurring manual reports using information from internal systems and lead-management platforms.

- Organize relevant data into clear, easy-to-review summaries for the agency owner.

- Track information related to lead activity, follow-up status, appointments, and other operational metrics as directed.

- Identify overdue tasks, missing follow-ups, or reporting inconsistencies that require attention.

- Maintain accurate spreadsheets, trackers, and documentation.

SYSTEMS & OPERATIONAL SUPPORT

- Learn and support workflows across Ricochet CRM, Allstate Lead Manager, AgencyZoom, LeadSwami, and lead-vendor tools.

- Assist with basic CRM hygiene, task tracking, data updates, and workflow organization within the access provided.

- Document recurring processes and create simple SOPs as the agency’s needs become clearer.

- Gradually take on additional operational projects, including support with recruiting-related review through Ideal Traits.

PROACTIVE SUPPORT & COMMUNICATION

- Anticipate needs, provide clear updates, and follow through on tasks without requiring constant direction.

- Surface items requiring the agency owner’s attention before they get lost in day-to-day activities.

- Build trust over time by becoming a dependable extension of the agency owner and leadership team.

QUALIFICATIONS

EXPERIENCE

- 3+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar support role.

- Experience supporting an executive, founder, or fast-paced leadership team.

- Experience preparing reports, managing spreadsheets, and organizing information from multiple systems.

- Experience in insurance, financial services, sales operations, or a lead-driven environment is a plus.

SKILLS

- Excellent calendar, inbox, task, and document-management skills.

- Proficiency with Google Workspace or Microsoft Office, including Gmail/Outlook, Calendar, Excel/Google Sheets, and Docs.

- Ability to quickly learn new CRM, reporting, and workflow platforms.

- Strong attention to detail and ability to handle sensitive information professionally.

- Strong organizational skills with the ability to take ownership and work independently in a fast-paced environment.

- Patient and adaptable approach when supporting a leader who is beginning to delegate additional responsibilities.

- Strong problem-solving instincts and judgment regarding when an issue needs to be escalated or flagged.

- Interest in expanding responsibilities as the agency’s operational needs grow.

WHAT SUCCESS LOOKS LIKE

- The agency owner has a well-managed inbox, calendar, and clear visibility into daily priorities.

- Recurring reports and administrative tasks are completed accurately and on time.

- Important follow-ups, tasks, and action items are organized and less likely to fall through the cracks.

- Internal systems, files, and processes become more structured over time.

- The Executive Assistant becomes a trusted, long-term operational partner to the agency owner.

OPPORTUNITY

The Executive Assistant will join an established and growing insurance agency in a highly trusted support role. The position provides direct exposure to the agency owner and multiple areas of the business, with the opportunity to expand responsibilities over time across executive support, reporting, operations, and recruiting coordination.

APPLICATION PROCESS:

TO BE CONSIDERED FOR THIS ROLE THESE STEPS NEED TO BE FOLLOWED:

- Fill in the application form

- Record a video showcasing your skill sets

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against scale army careers's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on scale army careers's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    scale army careers's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.