The posting
Schrödinger is on the cutting edge of computer-aided drug discovery and materials science. We set the record for the largest and fastest cloud computing run, and our software suites continue to revolutionize the design of therapeutics and materials.
We are seeking an experienced and proactive Facilities Management Professional with 6+ years of hands-on experience in managing soft services, workplace administrative operations, corporate travel management, procurement, asset tracking, and vendor governance. The ideal candidate will take ownership of end-to-end office operations, ensuring continuous uptime, strict safety compliance, optimal vendor performance, seamless employee mobility, high workplace satisfaction, and disciplined budget management.
What you'll do day-to-day: We are looking for an experienced Facilities Partner 1 to support the Sr. Facilities Manager in handling the day to day operations of Facilities Management seamlessly and bettering the processes. The goal is to ensure all support activities are managed efficiently to allow other operations to function seamlessly.
Key Responsibilities: Employee Travel & Mobility Management:
- Flight & Accommodation Bookings: Oversee end-to-end domestic and international travel arrangements, including flight ticketing, hotel reservations, and long-term stay accommodation for employees and leadership.
- Ground Transportation & Cab Operations: Manage local corporate cab services, airport transfers, monthly fleet rentals, and executive car arrangements with vetted transport vendors.
- Visa, Passport & Forex Processing: Coordinate business visa applications, passport renewals, travel insurance policies, and foreign exchange (Forex) card issuance with travel management companies (TMCs).
- Corporate Travel Policy & Cost Control: Enforce company travel policies (class of travel, hotel caps, advance booking windows) to optimize travel budgets and minimize last-minute booking penalties.
- Travel Emergency Support: Provide 24/7 emergency desk assistance for travel cancellations, rebookings, itinerary changes, or medical/safety emergencies during employee transit.
Vendor & Financial Management:
- Invoice & Payment Processing: Oversee 3-way matching (PO, GRN, Invoice) for all workplace operational expenses, travel agency statements, and vendor invoices, ensuring error-free processing and timely payout in coordination with Finance.
- Procurement: Drive competitive procurement for office goods, travel agencies, consumables, stationery, and soft services (RFPs, vendor cost-comparison and price negotiation).
- Cost Budgeting: Assist in drafting monthly provisions and annual operational budgets, tracking monthly cost and variances across facility accounts, and identifying cost-saving initiatives.
Asset & Inventory Management:
- Fixed Asset Tagging & Tracking: Maintain an up-to-date fixed asset register (FAR) for all office furniture, fixtures, IT peripherals, and appliances using barcode/QR tagging.
- Audits & Reconciliation: Conduct periodic physical verification audits of assets across office floors, tracking depreciation, write-offs, and transfers.
- Space & Seat Management (MACs): Manage internal Moves, Adds, and Changes (MACs), coordinating desk allocations, team relocations, inventory reallocation during desk restructuring, and updating the digital office layout.
Office Supplies, Stationery & Printing Operations:
- Supply Chain & Stock Control: Manage the procurement, storage, and distribution of office stationery, pantry supplies, and operational consumables to prevent stock-outs.
- Usage Optimization: Track department-wise stationery and printing consumption patterns to minimize waste and enforce green printing policies.
Workplace Soft Services & Daily Administration:
- Housekeeping & Hygiene Operations: Manage third-party housekeeping staff to maintain high standards of cleanliness, hygiene, waste management, and deep-cleaning schedules.
- Cafeteria, Food & Beverage Management: Supervise workplace dining, vendor food safety/pantry standards, daily meal programs, coffee machine maintenance, and F&B supply inventory.
- Courier & Mailroom Operations: Oversee inbound/outbound logistics, dispatch registers, courier vendor management, and secure document handling.
Security, Access & Parking Operations:
- Physical Security Management: Lead guard force operations, security protocols, incident reporting, security registers, visitor access management, CCTV and access control oversight.
- Vehicle & Parking Management: Regulate employee parking allocations, traffic flow, and fleet/transport vendor coordination.
Guests & Event Management:
- Guest & VIP Management: Oversee VIP guest visits, executive boardroom arrangements, airport transfers, and high-touch hospitality setups.
- Corporate Events: Coordinate logistically for internal town halls, team celebrations, festive events, and external corporate gatherings.
- Employee Ticketing Tool.
- Helpdesk & CMMS Operations: Monitor employee service requests/tickets, maintaining strict adherence to SLAs for workplace and travel complaints.
Employee Ticketing Tool:
- Helpdesk & CMMS Operations: Monitor employee service requests/tickets, maintaining strict adherence to SLAs for workplace and travel complaints.
Who we're looking for: The ideal candidate should have: -
- Relevant experience of 6 years and actively working in Facilities Management or General Administration function.
- Knowledge of Microsoft Office Suite and G-Suite.
- Excellent communication skills in English (spoken and written) and Telugu (spoken)
As an equal opportunity employer, Schrödinger hires outstanding individuals into every position in the company. People who work with us have a high degree of engagement, a commitment to working effectively in teams, and a passion for the company's mission. We place the highest value on creating a safe environment where our employees can grow and contribute, and refuse to discriminate on the basis of race, color, religious belief, sex, age, disability, national origin, alienage or citizenship status, marital status, partnership status, caregiver status, sexual and reproductive health decisions, gender identity or expression, or sexual orientation. To us, "diversity" isn't just a buzzword, but an important element of our core principles and key business practices. We believe that diverse companies innovate better and think more creatively than homogenous ones because they take into account a wide range of viewpoints. For us, greater diversity doesn't mean better headlines or public images - it means increased adaptability and profitability.
