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Open nowPosted today

Personal Assistant

Scottish Government OGD56 open roles

Where
United Kingdom
Work mode
Hybrid
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Your applicationOpen nowPersonal AssistantScottish Government OGD · United Kingdom

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Scottish Government OGD's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

13.5% of postings close within 7 days. Measured by our own scanner across the market. Scottish Government OGD postings stay open a median of 12 days.

Share of postings closed within
  1. 2.3%1 day
  2. 4.6%3 days
  3. 13.5%7 days
  4. 21.8%14 days
  5. 36.6%30 days
  6. 58.9%60 days
This job: posted today

Scottish Government OGD median: 12 days open

The posting

Job Description

Be at the heart of supporting Scotland's Chief Inspector of Education, helping to ensure priorities are delivered and key relationships are managed effectively.

The Office of the Chief Inspector sits within Education Scotland and provides direct support to HM Chief Inspector of Education and the wider Inspectorate leadership team. The team plays a key role in enabling effective leadership, decision-making and engagement across the organisation and with external stakeholders.

As Personal Assistant, you will provide high-quality executive and corporate support, coordinating competing priorities and ensuring the smooth delivery of day-to-day business. The role's main objective is to enable the Chief Inspector to operate effectively by providing organised, proactive and professional support across a range of leadership, governance and stakeholder activities.

Responsibilities

Responsibilities:

  • Monitoring and managing the Chief Inspector’s mailbox, processing incoming and outgoing mail, prioritising information and filtering e-mails, ensuring that items are appropriately allocated, actioned and followed-up.
  • Providing support for the Chief Inspector by liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed and correctly routed effectively within HMIE.
  • Actively managing the Chief Inspector’s calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct.
  • Proactive and forward planning of the Chief Inspectors time, ensuring urgent matters are identified and highlighted as soon as possible.
  • Providing secretariat support at team and stakeholder meetings for the Chief Inspector, providing logistical support, commissioning and organising relevant briefing packs.
  • Obtain relevant management information and reports as and when necessary, including dashboard information.
  • Co-ordinating all material and support (including travel), for meetings and visits offsite.
  • Managing electronic filing system in accordance with SG guidance.
  • Supporting the office of the Chief Inspector and wider Inspectorate with ad-hoc tasks as required.

Qualifications

Success profile:

Success profiles are specific to each job and they include the mix of behaviours, experience and technical criteria (if applicable) that candidates will be assessed on.

Technical / Professional Skills:

Connections and communications:

  • Uses inquiry skills and interviewing and questioning techniques to get at root causes of issues and understand needs.
  • Communicates clearly and uses judgement to provide advice and deal with customers (including vulnerable ones) with clarity and empathy.
  • Follows procedures and practices for recording interviews and meetings, managing data and documents, and capturing feedback on service delivery and effectiveness.

Experience:

  • Proven experience of providing PA or administrative support to senior leaders.

Behaviours:

  • Delivering at pace – Level 2
  • Working together – Level 2
  • Managing a quality service – Level 2

You can find out more about Success Profiles Behaviours here Behaviour levels - Success profiles: candidate guide - gov.scot

How to apply:

Apply online, providing a CV and supporting statement (of no more than 1000 words) providing evidence of how you meet the behaviours, experience and technical skills listed in the Success Profile above. Both the CV and the supporting statement provided will be assessed against the criteria for the role.

Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.

Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.

If invited for further assessment, this will consist of an interview and presentation.

Assessments are scheduled for w/c 7 December 2026 however this may be subject to change.

Apply before 23:59 on 22 November 2026. This post is open to internal candidates and Common Citizenship Organisations only (external candidates and staff from UK Other Government Departments are not eligible to apply for this vacancy).

Recruitment Principles:

As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to the recruitment cases.

About us:

HMIE is Scotland's independent inspectorate of education. Led by the Chief Inspector, HM Inspectors inspect schools and settings to identify good practice and support improvement. The organisation became an independent body earlier this year following the Education (Scotland) Act 2025. As well as inspecting schools and settings, HMIE plays a crucial role in supplying evidence to support improvement and to inform policy

The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.

Our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.

As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.

Working pattern:

Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role, including Flexi-leave. Scottish Government staff in hybrid-compatible roles should aim to work in-person 40% of the time, either in an office or other agreed work location. If you have specific questions about the role you are applying for, please contact us.

Security checks:

Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).

You can find out more about BPSS on the UK Government website, and read about the Government Vetting Charter, or about all the different levels of security checks in our Candidate Guide.

Internal candidates may need to gain higher security clearance than they currently hold if successful in their application.

Equality statement:

We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.

Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.

Further information:

Find out more about our organisation, what we offer staff members and how to apply on our Careers Website.

Read our Candidate Guide for further information on our recruitment and application processes.

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    Written against Scottish Government OGD's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

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    The review screen in CV Rocket: how each CV was read, round by round.

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