Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted yesterday

Administrative Associate (Ignatian Center)

SCU92 open roles

Where
Santa Clara, CA
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowAdministrative Associate (Ignatian Center)SCU · Santa Clara, CA

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on SCU's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

8.3% of postings close within 7 days. Measured by our own scanner across the market. SCU postings stay open a median of 7 days.

Share of postings closed within
  1. 1.9%1 day
  2. 4.0%3 days
  3. 8.3%7 days
  4. 15.3%14 days
  5. 34.2%30 days
This job: posted yesterday

SCU median: 7 days open

The posting

Position Title:

Administrative Associate (Ignatian Center)

Position Type:

Regular

Hiring Range:

$28.03 -$33.65 per hour; Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:

Hourly

POSITION PURPOSE

The Administrative Associate (Ignatian Center) (AA) is a member of the Operations Team for Mission and Ministry charged with providing operational and administrative support to further the mission of the Division. Specifically, the AA will contribute to the effective administration of the Ignatian Center (ICJE), which is a part of the Division of Mission and Ministry. The AA will create and maintain a warm, welcoming, professional, and effective work environment where all staff and students can thrive. In addition, the AA will contribute to the broader operational needs of the Division in: financial processing, partnership communication, travel arrangements, data management, and event support. This is a full-time, non-exempt position reporting to the Assistant Vice President for Mission and Ministry (AVP).

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Manages the operational and administrative functions for the Ignatian Center to ensure all administrative needs are met
  • Ensures high-quality administrative support best practices are implemented across all of ICJE under the guidance of the ICJE team and the AVP.
  • Provides for day-to-day management and maintenance of offices and equipment
  • Manages reception of guests and inquiries
  • Hires, trains, supervises and mentors a team of student interns to support office operations
  • Coordinates calendaring to ensure all events, programs, and activities are communicated across the team and Division
  • Serves as the liaison to the building manager, building and maintaining key relationships with the Benson staff in order to ensure quality communication and care
  • Serves as the primary point of contact among University operations, including facilities, finance, student employment, campus safety, etc.
  • Manages all contracts and serves as the primary liaison with the Office of the General Counsel
  • Provide operational support of events in collaboration with the Administrative Associate for Events
  • Facilitates the Division's budget and financial reconciliation process.Supports the AVP In Creating, updating, and disseminating the internal budget across the division Ensure the Division team successfully executes all financial responsibilities and protocols as determined by the Finance Office Updates, actual spending to date, and forecasting on a monthly basis at minimum Facilitates the fiscal year close process for the Division. Provides regular reporting on gift and endowment funds to the AVP, VP, and division leadership.
  • Manages data collection tools for the DivisionManages data collection for the Division, Ensuring we have proper tools for necessary data collection for program assessment Ensure staff members have clear expectations of their roles in data collection and proper training. Creates, generates, updates reports as needed for staff. Provides additional support as needed for data collection for the Division.
  • Provides administrative support to support the overall work and goals of the Division of Mission and MinistryProvide executive administrative support to the Division leadership team Serves as primary airline travel coordinator for programs across the division Builds and maintains quality relationships with key operational partners on campus Ensures the efficient and effective use of time for all Division staff members, constantly seeking out new tools and opportunities to reduce administrative burden Maximizes and manages Division physical assets such as space, vehicles, tools, etc.
  • Collaborates with the broader work of the Division. Regularly attends and participates in Division programming and events, including some events that may be held outside of regular business hours. Regularly attends and participates in SCU campus-wide, staff-wide, and academic programming events to represent Mission and Ministry, to form relationships to support engagement
  • Executes other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

Knowledge

  • Knowledge of the fundamentals of project management and office coordination is required.

Skills

  • Outstanding organizational and project management skills.
  • Strong verbal /written communication and influencing skills.
  • Demonstrated capacity to receive tasks from a multitude of sources, prioritize, and execute.
  • Open, objective, innovative, and oriented toward understanding and responding to issues from divergent perspectives.
  • Proficiency in using a variety of electronic tools, such as Microsoft Office, Google Apps for Education, social media, Canva, Workday, and the ability to adapt to new technologies.

Abilities

  • Ability and desire to supervise and mentor university students
  • Demonstrated high-level performance in organizational entrepreneurship and creativity.
  • Demonstrated high-level performance in successfully driving projects from inception to completion.
  • Excellent overall judgment combined with attention to detail.
  • Superior project tracking skills to support long-range planning of the department as well as timely recurring tasks.
  • Ability to consistently demonstrate a commitment to equity and respect in the workplace, a genuine desire to promote a supportive climate for all members of the SCU community, intercultural awareness, communication and understanding, and the ability to manage difficult and contentious situations.
  • Demonstrated high level record of building and managing effective connection with a range of constituencies to achieve success.

Education and experience

  • Bachelor’s degree preferred.
  • Collaborative experience in event planning and management.
  • Experience working in a ministerial setting preferred
  • Experience working in a higher education setting is preferred

Years of Experience

  • At least 3 years of relevant experience is required an equivalent combination of education and/of experience

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at https://www.scu.edu/title-ix/.

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at [email protected] or by phone at (408)554-4392. Please note: This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status, please contact [email protected].

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against SCU's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on SCU's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    SCU's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.