The posting
Description:
We are seeking a full-time Accounts Assistant on a 1-year fixed-term contract based in Singapore with SGX FX Systems Singapore Pte Ltd. As part of Subsidiary Finance, the role supports day-to-day accounting operations, accounts payable and receivable, month-end closing, balance sheet reconciliations and audit schedules. The role supports SGX FX Systems and other business units within the assigned scope, including coordination of tax reporting and filings for the India office with third-party advisers.
Responsibilities:
Accounts Payable Functions
- Ensure that the payment approval of invoices is appropriately sought in accordance with the authorization matrix
- Ensure accurate coding of expenses and recording of such expenses
- Check the reimbursement of staff claims and record corporate credit card expenses to the appropriate GL
- Process payments for invoices and staff claims on a timely basis
- Prompt update of payments in the accounting system
- Download and send out debit advice
- Monitor bank balances and manage payment funding
- Ensure procurements complied with procurement SOP
- Prepare monthly tax deducted at source (TDS) and goods and services tax (GST) reports for the India office.
Accounts Receivable Functions
- Handle the monthly billing process by ensuring timely and accurate invoicing to customers
- Handle inquiries, supporting all invoicing and billing support functions for external and internal customers
- Review sales contracts to ensure accurate billing
- Prompt update of receipts in the accounting system
- Research account disputes and billing discrepancies
- Send out monthly Statement of Accounts and monitor A/R ageing report
General
- Assist in month-end close process. E.g., preparation of monthly recurring journals, raise intercompany invoices, performing bank and intercompany reconciliation
- Assist in the preparation of month-end balance sheet schedules and year-end audit schedules
- Coordinate with third-party accounting consultants on periodic financial activities and applicable corporate tax, GST and TDS filings, including for the India office.
- Coordinate with third-party company secretarial service providers to support timely filing of compliance documents.
- Annual review of vendors including single and preferred vendors identification for action where required
- Maintain records of external contracts and their expiry dates, and notify the departments responsible for renewal three months in advance.
- Assist external consultant in Transfer Pricing study and implementation of TP model
- Fixed assets accounting and management
- Work on special projects, automation, workflow process improvements, and control environment opportunities both locally and across the Subsidiary Finance
- Prepare consolidated travel and entertainment expense reports for management.
- Undertake other related finance and accounting duties as assigned.
Experience and Skills:
- At least 3 years of relevant experience in accounting, finance or audit.
- Hands-on experience in accounts receivable, accounts payable, month-end closing, and preparation of audit schedules and financial statements.
- Ability to handle customer and stakeholder enquiries professionally, respond promptly and resolve billing or payment issues.
- Good communication, problem solving, and analytical skills required
- Close attention to detail, ability to meet tight deadlines
- Ability to work independently and to adapt to a fast-changing environment
- Good organizational and time management skills
- Skilled in Microsoft Excel
- Microsoft Dynamics 365 Business Central or SAP knowledge desirable
- A diploma in Accounting, Finance or Business, an ACCA qualification, or an equivalent relevant qualification is preferred.
Candidates will be assessed fairly on job-related skills, qualifications, experience and ability to perform the role, without discrimination based on personal characteristics unrelated to the job.
