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Open nowFirst seen 2 days ago

Administration & Office Executive

Shanghai BSF354 open roles

Where
Kuala Lumpur, Malaysia
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Your applicationOpen nowAdministration & Office ExecutiveShanghai BSF · Kuala Lumpur, Malaysia

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The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 2 days ago

The posting

Job brief

Our client is a leading digital infrastructure group delivering integrated turnkey data center construction, system integration and operation solutions, with robust R＆D portfolio and cross-regional project track records across Asia. It collaborates widely with global Fortune 500 technology and energy players and is scaling up its local Malaysian project footprint.

To streamline cross-border office operations, government compliance and internal HQ-local communication, we recruit an Administration ＆ Office Executive to own end-to-end daily office management, official permit applications, vendor coordination and auxiliary HR support for the Malaysia branch.

Responsibilities

  • Manage full-spectrum daily office administration, facility logistics, visitor reception and workplace operational support.
  • Coordinate communication with local government authorities, banks, suppliers and third-party service vendors for all corporate administrative matters.
  • Assist with company registration updates, expatriate visa, work pass application, renewal and all related official procedural paperwork.
  • Control office procurement, fixed asset inventory tracking, stationery stock management and cost optimization of office overheads.
  • Organize business receptions, internal meetings, corporate events and full logistics arrangement for project and executive visits.
  • Support core HR workflows: employee onboarding ＆ offboarding formalities, staff personal file filing and personnel document maintenance.
  • Act as key communication bridge between headquarters and local Malaysian team for daily operational alignment and document circulation.
  • Complete all other ad-hoc administrative, coordination and support tasks delegated by senior management.

Requirements

  • Bachelor’s Degree in any field
  • Relevant working experience in corporate administration, office management or auxiliary human resource functions.
  • Prior exposure to Malaysian government bureau procedures, visa/work permit processing and corporate compliance paperwork is highly preferred.
  • Outstanding cross-party coordination skills, strong execution ability and structured multi-task management capability.
  • Bilingual proficiency in English and Mandarin for seamless communication with headquarters and local stakeholders.
  • Highly organized, service-oriented, detail-focused and capable of handling confidential corporate documents properly.
  • Proficient in full Microsoft Office suite for official documentation, filing and meeting material preparation.
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