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Open nowFirst seen 2 days ago

Administrative Assistant

Shanghai BSF354 open roles

Where
HongKong, Hong Kong
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Your applicationOpen nowAdministrative AssistantShanghai BSF · HongKong, Hong Kong

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Shanghai BSF's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 2 days ago

The posting

Job brief

Our client is a premier digital infrastructure and data center EPC (Engineering, Procurement, and Construction) enterprise. With a powerful global project delivery footprint and an established domestic presence, they specialize in cutting-edge data center construction and intelligent system integration. To support the development of their Hong Kong business while elevate its administrative capabilities, they are looking for a proactive Administrative Assistant to anchor local office operations, establish localized management systems, and bridge communications with the headquarters.

Responsibilities

  • Office Operations: Oversee daily administrative workflows, including facility maintenance, procurement, and vendor logistics to ensure a seamless workplace.
  • Clerical and Document Management: Handle data entry, filing, meeting minutes, and report drafting to set up a standardized document management system.
  • Front Desk and Liaison: Manage incoming inquiries, welcome visitors, and act as the primary contact for property management and local service providers.
  • Financial Support: Assist with basic accounting tasks, expense reimbursements, and bank bookkeeping while aligning closely with the HQ finance team.
  • Team Coordination: Support field tasks (bank runs, document submissions), internal event organization, and other ad-hoc tasks assigned by management.

Requirements

  • Work Authorization: Must be legally authorized to work in Hong Kong without visa sponsorship.
  • Education: Bachelor's degree or above (Administration, HR, or related fields preferred).
  • Experience: 1+ year of office administration experience. Experience in new office setups or localization is a major plus! Outstanding fresh graduates are highly encouraged to apply.
  • Language Skills: Fluent in Cantonese and Mandarin; professional working proficiency in written Chinese and daily office English.
  • Core Competencies: Detail-oriented, organized, and highly proactive with strong communication and cross-team execution skills.
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