The posting
Office Secretary / Administrator
Industry: Legal Services / Attorneys & Solicitors Location: Lekki, Lagos Employment Type: Full-Time Reports To: Managing Partner / Practice Manager Salary: ₦200,000 – ₦250,000 Monthly Experience: 2–4 Years
Job Summary
We are seeking a highly organized, professional, and detail-oriented Office Secretary / Administrator to provide comprehensive administrative and secretarial support within a reputable law firm. The ideal candidate will be responsible for managing front-office operations, coordinating schedules, maintaining legal documentation, handling correspondence, and ensuring the smooth day-to-day administration of the office.
The successful candidate must possess excellent communication, organizational, and multitasking skills, with the ability to maintain confidentiality while supporting attorneys and other members of the legal team.
Key Responsibilities
Office Administration
- Manage the daily administrative operations of the office.
- Maintain an organized filing system for legal and administrative documents.
- Ensure office supplies and equipment are adequately maintained.
- Coordinate office maintenance and administrative logistics.
- Maintain accurate records and databases.
Secretarial Support
- Provide administrative support to Partners, Attorneys, and other legal staff.
- Manage calendars, appointments, meetings, and travel arrangements.
- Prepare correspondence, reports, presentations, and meeting minutes.
- Draft, type, format, and proofread administrative documents.
- Handle incoming and outgoing correspondence, emails, and telephone calls professionally.
Document & Records Management
- Maintain confidential legal files and client records.
- Organize, scan, archive, and retrieve documents when required.
- Ensure proper document version control and record management.
- Assist with document preparation for court filings and client engagements.
Client & Front Desk Management
- Receive clients and visitors professionally.
- Respond to client enquiries via phone, email, and in person.
- Coordinate appointments and meeting schedules.
- Maintain excellent client service standards at all times.
Communication & Coordination
- Liaise with clients, courts, government agencies, vendors, and external stakeholders.
- Coordinate internal meetings and administrative activities.
- Follow up on pending actions and deadlines.
Compliance & Confidentiality
- Maintain strict confidentiality of client information and legal documents.
- Ensure compliance with office procedures and legal administrative standards.
- Support compliance with document retention and record management policies.
General Administrative Duties
- Prepare routine reports and administrative updates.
- Monitor office expenses and petty cash where required.
- Support event coordination and other administrative projects.
- Perform any other duties assigned by management.
Qualifications & Experience
Education
- Bachelor's Degree or HND in Business Administration, Secretarial Administration, Office Management, Public Administration, or a related discipline.
Experience
- Minimum of 2–4 years' experience in an administrative or secretarial role.
- Previous experience in a law firm, legal practice, or professional services environment will be an added advantage.
Required Skills & Competencies
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent document preparation and record management skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively.
- Professional telephone and client service etiquette.
- Strong interpersonal and relationship management skills.
- Ability to work independently with minimal supervision.
- High level of integrity, discretion, and confidentiality.
Key Performance Indicators (KPIs)
- Timely management of correspondence and documentation.
- Accuracy and organization of office records.
- Effective calendar and meeting coordination.
- Client satisfaction and responsiveness.
- Administrative efficiency and office support.
- Compliance with documentation and confidentiality standards.
- Timely completion of assigned administrative tasks.
How to Apply
Interested and qualified candidates should send their updated CV to:
Subject Line: Office Secretary / Administrator – Lekki
Only shortlisted candidates will be contacted.
