The posting
Please respond to the job if you are an Australian Citizen and residing in Australia.
- Contract start 25 April 2023 to 30 June 2023, 12 months extensions.
- Australian Citizen, Ability to obtain Baseline Clearance, Canberra role.
Send your responses to [email protected]
Overview
The Talent Administrator supports the Indigo Program in the administration of matters relating to recruitment within the Indigo Program of the Enterprise Strategy and Modernisation Branch, including vendor onboarding and offboarding activities, participating in planning for short term tasks and work area planning for longer term initiatives.
The role is responsible for undertaking work that is moderately complex to complex in nature, under limited direction, utilising expertise within the area of project, administration, and recruitment support.
About our requirements
The request seeks to engage experienced candidate who has capability to:
Manage the onboarding process for new employees inclusive of vendors, including coordinating the collation of onboarding documentation, scheduling inductions, coordinating IT equipment and collating all employee documentation
Maintain relevant databases, spreadsheets and activity tracking documentation and collate information for reporting responsibilities
Work closely with Procurement colleagues to ensure a streamlined and efficient management of candidate engagement activities
Develop and maintain key internal and external relationships, including liaising with stakeholders regarding on boarding and off boarding requirements
Contribute to the development of process flows and process improvement
initiatives
Provide efficient administrative support to Program recruitment activities including the set-up of interviews, preparation of recruitment documentation and related tasks
Liaise with the talent manager to facilitate room booking rooms, preparing
interview schedules, and issuing supporting paperwork and documentation
Notifying unsuccessful candidates by e-mail at the conclusion of each campaign, dealing with requests for interview feedback and providing administrative support to ensure the successful conclusion of recruitment campaigns
Contribute to decision-making using good judgement, expertise, and knowledge, governed by legislation, regulations, best practice principles or relevant operating instructions and procedures
Perform additional duties or assume responsibility of functions as directed from time to time
About the Project
The Indigo Program is a once in a generation modernisation program to improve the delivery of election and roll management services. This role will contribute to a broad program that will position the agency to handle a significant uplift in their service delivery.
There is a large focus on cultural fit within the Group overall and the ability to maintain open and honest communication and collaboration. The expectation is that this role is one that will embody this culture, support the positive maintenance of the culture within their specific team and be an advocate for the continued maintenance of that culture.
The AEC is committed to the APS values of being impartial, committed to service, accountable, respectful, and ethical.
Every application requires to address selection criteria as part of application submission.
Essential Criteria
Proven ability to act with discretion and integrity in managing sensitive and
confidential information
Customer Service focused approach to liaising with relevant stakeholders
Knowledge and experience in successfully setting priorities and delivering quality
results on time.
Outstanding interpersonal communication skills, with the ability to communicate
effectively and sensitively at all levels
Well-developed organisational skills with an ability proactively approach
responsibilities
Ability to manage staff while identifying training needs across a team and promoting
professionalism.
Demonstrated personal integrity whilst achieving results within legislative and policy
parameters.
Desirable Criteria
Experience in a recruitment project environment
Knowledge of, or ability to, quickly gain knowledge of Australian electoral law and
practice.
