The posting
Sol Luminaire, an architectural lighting studio founded in Singapore, is expanding. Join us as a Lead Procurement and Purchaser to manage procurement, purchasing, inventory control, logistics coordination and support our daily operations.
Responsibilities:
Procurement & Purchasing
- Manage day-to-day procurement and purchasing activities
- Source lighting products and related items from local and overseas suppliers
- Obtain quotations and negotiate pricing, lead times, payment terms and other commercial terms
- Manage purchase orders and follow up on outstanding orders
- Ensure products are purchased at competitive prices and delivered according to agreed timelines
Existing & Customised Orders
- Manage procurement for existing, repeat and project orders
- Source products according to customer and project requirements
- Coordinate with suppliers on product specifications, finishes, samples and customisation
- Follow up closely on customised orders to ensure specifications, production and delivery timelines are met
- Ensure order details are accurately communicated to suppliers before production
Supplier Management
- Maintain good working relationships with existing suppliers
- Identify and evaluate new suppliers and products where required
- Negotiate with suppliers on pricing, quality, payment terms and delivery
- Monitor supplier performance and follow up on quality, production and delivery issues
- Resolve supplier-related issues promptly
Inventory & ERP Management
- Monitor inventory levels and purchasing requirements to ensure adequate stock availability
- Maintain proper inventory controls and minimise overstocking and stock shortages
- Monitor stock movement and coordinate replenishment where required
- Set up new products, SKUs and relevant product information in the ERP system
- Ensure product descriptions, specifications, pricing, supplier details and other relevant information are accurately maintained in the ERP system
- Ensure purchasing and inventory records are accurate and up to date
Logistics & Shipping
- Coordinate local and overseas logistics, including shipments to and from Singapore
- Liaise with suppliers, freight forwarders and logistics partners
- Track production and shipment status and follow up on delivery schedules
- Ensure shipping and delivery documents are properly arranged
- Resolve issues relating to shipment delays, shortages, damaged or incorrect deliveries
Internal Coordination
- Work closely with Sales, Operations and Finance on purchasing requirements
- Keep relevant teams updated on order, production and delivery status
- Coordinate purchasing and delivery timelines to support customer and project requirements
- Follow up closely on urgent or time-sensitive orders
The Ideal Candidate:
- 4–6 years of relevant procurement and/or purchasing experience, preferably in lighting, furniture, sanitaryware, tiles, electrical products or similar industries
- Experienced in sourcing and managing local and overseas suppliers, including price and terms negotiation
- Familiar with customised, made-to-order and project-based procurement
- Strong in order follow-up, supplier coordination and overseas logistics, with good attention to detail
- Independent, hands-on and organised, with the ability to manage multiple orders and work well in a fast-paced SME environment



