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ClosedFirst seen 40 hours ago

Operations & Executive Assistant

Spencers14 open roles

Where
London, United Kingdom

This posting closed on 2026-10-22. 14 other Spencers postings are live.

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Still open, like this oneLive
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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market. Spencers postings stay open a median of 1 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 40 hours ago

Spencers median: 1 days open

The posting

Operations & Executive Assistant

Our client is an established property business based in North West London and is seeking a proactive Operations & Executive Assistant to support one of the business owners.

This is a varied role that combines executive support with operational coordination. The successful candidate will become a key member of the business, helping to improve efficiency, coordinate projects and ensure day-to-day operations run smoothly. The role would suit someone who enjoys taking ownership, solving problems and working in a fast-paced environment.

Key Responsibilities

  • Manage the Director's diary, meetings and appointments.
  • Coordinate travel arrangements and itineraries.
  • Act as a gatekeeper, prioritising emails, calls and correspondence.
  • Monitor operational projects and ensure deadlines are met.
  • Follow up with internal staff and external suppliers on outstanding actions.
  • Prepare reports, presentations and business documents.
  • Assist with operational planning and implementation of new processes.
  • Organise meetings and record actions where required.
  • Coordinate suppliers, contractors and service providers.
  • Assist with office management and general business administration.
  • Support with invoice approvals and operational paperwork.
  • Handle confidential information with discretion.
  • Identify opportunities to improve efficiency across the business.
  • Undertake ad hoc projects and administrative tasks as required.

About You

  • Previous experience as an Executive Assistant, Personal Assistant or Operations Assistant.
  • Exceptionally organised with outstanding attention to detail.
  • Able to manage multiple priorities simultaneously.
  • Strong communication and relationship-building skills.
  • Confident working with senior stakeholders.
  • Proactive with a natural ability to solve problems.
  • Excellent IT skills, including Microsoft Office.
  • Able to work independently and use initiative.
  • Experience within property is beneficial but not essential.

Location: North West London (Office Based)

Hours: Monday to Friday, standard office hours

Salary: £32,000–£38,000 (depending on experience)

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