Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 13 days ago

Administrative Associate

ssollc32 open roles

Where
Augusta, ME 04330, USA
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowAdministrative Associatessollc · Augusta, ME 04330, USA

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on ssollc's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.6%1 day
  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 13 days ago

The posting

  Our client is looking for Administrative Specialists to provide high‑level administrative, technical, and customer support to programs serving Maine residents, families, providers, and community partners. These roles ensures efficient daily operations by managing data, supporting eligibility and case processes, coordinating communications, and assisting with program workflows in a fast‑paced, service‑oriented environment. The ideal candidate is organized, detail‑focused, adaptable, and comfortable applying policies and procedures while interacting with diverse stakeholders. Key Responsibilities Customer & Stakeholder Support

Serve as a front‑line resource for clients, families, providers, and partners via phone, email, mail, and in‑person interactions.

Respond to inquiries, provide program information, and offer basic technical assistance (e.g., portal navigation, login support).

Educate clients on program requirements, benefits, and processes as appropriate.

Support issue resolution related to eligibility, services, claims, or access barriers.

Administrative Operations

Process applications, service requests, and documentation with accuracy and timeliness.

Maintain organized records, files, and documentation systems.

Prepare, edit, and manage professional correspondence, reports, and official notices.

Coordinate meetings, travel, scheduling, and logistics for staff and clients.

Support compliance with State and Federal regulations, documentation standards, and confidentiality requirements.

Data & Eligibility Support

Review, validate, and update data across multiple systems.

Apply policies, rules, and procedures to determine eligibility or support case evaluations.

Research program, claims, or service information to support decision‑making.

Identify errors, inconsistencies, or barriers and take corrective action within established guidelines.

Technical & Program Support

Assist users with system navigation, forms, and basic troubleshooting.

Develop or maintain templates, forms, charts, tables, and internal communications.

Capture detailed meeting minutes and support team coordination.

Contribute to workflow improvements, process updates, and special projects.

Team Collaboration & Leadership Support

Participate in team meetings, case discussions, and supervision sessions.

Provide training, orientation, or work direction to team members as assigned.

Collaborate with internal and external partners to support coordinated service delivery.

Core Competencies Customer Service & Communication Clear, professional communication with diverse individuals; ability to explain complex information. Critical Thinking & Problem Solving Ability to evaluate information, troubleshoot issues, and make sound decisions. Technical Proficiency & Adaptability Comfort using multiple systems, learning new tools, and adapting to policy or process changes. Organization & Time Management Ability to manage multiple tasks, prioritize effectively, and meet deadlines.   Required Knowledge, Skills & Abilities

Experience in administrative, office support, or customer service roles.

Strong data entry accuracy and attention to detail.

Proficiency with Microsoft Office (Word, Excel, Outlook) and ability to learn proprietary systems.

Ability to gather, evaluate, and document information clearly and accurately.

Strong written communication skills, including drafting and editing professional correspondence.

Ability to interpret and apply policies, procedures, and regulations.

Ability to work independently and collaboratively in a fast‑paced environment.

Commitment to confidentiality and professionalism.

Ability to interact effectively with individuals from diverse backgrounds.

  Preferred Attributes

Experience in government, healthcare, human services, or eligibility‑based programs.

Familiarity with medical, insurance, or public assistance terminology.

Experience with collaboration tools (e.g., SharePoint, Microsoft Forms, Power Automate).

Strong analytical skills and ability to make informed recommendations.

Demonstrated ability to manage multiple priorities simultaneously.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against ssollc's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on ssollc's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    ssollc's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.